Documentation Coordinator
5 days ago
Job Summary
We are seeking a skilled Documentation Coordinator to join our IT support group. The ideal candidate will have experience in compiling and managing electronic documents, as well as excellent communication skills.
Key Responsibilities
- Compile standard data-book/certification package and coordinate with customers/third-party on delivery of data-book/certification package.
- Verify record/report completeness of data-book/certification package.
- Communicate internally with SBUs and external suppliers for required work performance reports.
- Maintain records of delivery transmittal, OTD performance & data-book/certification package on NOV-DMS i.e., RigOffice, Tracker etc.
- Administer other quality record & documentation requirements.
- Perform other work-related tasks as assigned.
- Work collectively to achieve Quality's KPI.
- Overview monitoring the calibration record & calibration status for measuring/process instruments.
- Manage access control to sensitive documents and ensure confidentiality.
- Act as the main point of contact for document control between departments, external vendors, and clients.
- Coordinate with other business unit managers, engineers, supervisors and other stakeholders to ensure smooth document flow.
- Update Job Distribution List to plan & achieve the documents OTD requirement.
Requirements
To be successful in this role, you will need:
- ITE or Diploma Graduate in engineering discipline.
- Minimum 5 years relevant work experience as Documentation Controller.
- Good communication skills, computer literacy (MS Word, MS Excel, Adobe PDF etc.), Microsoft Office Suite.
- Excellent knowledge of handling & compiling electronic documents or reports for final consolidation.
- Good knowledge in vetting various technical reports for completeness.
- Ability to communicate with the Business Units Lead to conform with Global documents standard & the BPA process/procedural requirement.
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