Facilities Management Senior Executive

1 month ago


Singapur, Singapore NPA WorldWide Full time
Job Title: Facilities Management Senior Executive

We are seeking a highly motivated and experienced Facilities Management Senior Executive to join our team at NPA WorldWide. As a key member of our operations team, you will play a critical role in maintaining the operational efficiency of our high-profile facilities.

Key Responsibilities:
  • Liaise with external service contractors to coordinate required work and ensure seamless execution of daily tasks.
  • Support the operations and maintenance team in their daily activities, ensuring that all facilities are well-maintained and running smoothly.
  • Coordinate with various teams, including cleaning, security, pest control, and landscaping, to ensure that daily operations are executed efficiently.
  • Manage the procurement of maintenance parts, issue Purchase Orders, and assist in contract evaluation with the superior and maintenance team.
  • Coordinate maintenance and repair works with landlords and ensure that all necessary documentation is submitted in a timely manner.
  • Obtain quotations and execute preventive and corrective maintenance measures for the mall, ensuring that all facilities are well-maintained and running smoothly.
  • Follow up with tenants on defects, preventive maintenance, and corrective actions in their units, ensuring that all issues are resolved promptly.
  • Conduct visual inspections for fire safety and food hygiene, ensuring compliance with all relevant regulations.
  • Recommend and develop long-term preventive maintenance plans based on daily operations, ensuring that all facilities are well-maintained and running smoothly.
  • Compile utilities charges for submission to the superior landlord, ensuring that all necessary documentation is accurate and up-to-date.
  • Assist with administrative tasks such as preparing circulars and tabulating chilled water billing for tenant invoicing.
  • Obtain quotations and execute feasibility studies for reconfiguration works, ensuring that all necessary documentation is submitted in a timely manner.
  • Ensure smooth and timely execution of tenant fitting out, reinstatement, and reconfiguration works, ensuring that all facilities are well-maintained and running smoothly.
  • Coordinate the submission of documents to relevant parties and authorities, including the superior landlord, ensuring that all necessary documentation is accurate and up-to-date.
  • Participate in emergency management and provide support during evacuations, ensuring that all facilities are well-maintained and running smoothly.
  • Assist in the annual budgeting process, manage expenditure, and oversee capital expenditure (CapEx), ensuring that all necessary documentation is accurate and up-to-date.
  • Monitor monthly expenditure and CapEx, explaining any budget variances, ensuring that all facilities are well-maintained and running smoothly.
Requirements:
  • Diploma in Building/M&E/Facilities Management/Real Estate Management or its equivalent.
  • Minimum 2-3 years experience preferably in managing retail mall.
  • Self-motivated and possess good interpersonal and communication skills.
  • Ability to work independently and multi-tasking oriented.

Additional Information:

  • Required to be back for duty once or twice every month on either Saturday, Sunday, and/or PH. Duty Day reporting time will be 9am to 6pm. This will be compensated with Duty Off day during the weekday.


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