Facilities Management Senior Executive
20 hours ago
We are seeking a highly motivated and experienced Facilities Management Senior Executive to join our team at NPA WorldWide. As a key member of our operations team, you will play a critical role in maintaining the operational efficiency of our high-profile facilities.
Key Responsibilities:- Liaise with external service contractors to coordinate required work and ensure seamless execution.
- Support the operations and maintenance team in daily tasks, ensuring timely completion and high-quality results.
- Coordinate with cleaning, security, pest control, and landscaping teams to maintain a safe and healthy environment.
- Manage procurement of maintenance parts, issue Purchase Orders, and assist in contract evaluation with the superior and maintenance team.
- Coordinate maintenance and repair works with landlords, ensuring compliance with regulations and company standards.
- Obtain quotations and execute preventive and corrective maintenance measures for the mall, minimizing downtime and costs.
- Follow up with tenants on defects, preventive maintenance, and corrective actions in their units, ensuring prompt resolution and satisfaction.
- Conduct visual inspections for fire safety and food hygiene, ensuring compliance with regulations and company standards.
- Recommend and develop long-term preventive maintenance plans based on daily operations, optimizing resources and reducing costs.
- Compile utilities charges for submission to the superior landlord, ensuring accurate and timely reporting.
- Assist with administrative tasks such as preparing circulars and tabulating chilled water billing for tenant invoicing, ensuring efficient and accurate processing.
- Obtain quotations and execute feasibility studies for reconfiguration works, ensuring alignment with company goals and objectives.
- Ensure smooth and timely execution of tenant fitting out, reinstatement, and reconfiguration works, minimizing disruptions and costs.
- Coordinate the submission of documents to relevant parties and authorities, including the superior landlord, ensuring compliance with regulations and company standards.
- Participate in emergency management and provide support during evacuations, ensuring the safety of employees and tenants.
- Assist in the annual budgeting process, manage expenditure, and oversee capital expenditure (CapEx), ensuring alignment with company goals and objectives.
- Monitor monthly expenditure and CapEx, explaining any budget variances, and making recommendations for improvement.
- Diploma in Building/M&E/Facilities Management/Real Estate Management or its equivalent.
- Minimum 2-3 years experience preferably in managing retail mall properties.
- Self-motivated and possess good interpersonal and communication skills.
- Ability to work independently and multi-tasking oriented.
Additional Information:
- Required to be back for duty once or twice every month on either Saturday, Sunday, and/or PH. Duty Day reporting time will be 9am to 6pm. This will be compensated with Duty Off day during the weekday.
This role offers the opportunity to work in a dynamic environment where you'll play a critical role in maintaining the operational efficiency of a high-profile facility. You will have the chance to work with a talented team and contribute to the success of our company.
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