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Office Administrator and Receptionist

2 weeks ago

Singapore beBeeAdministrative Full time $2,500 - $4,500
Job Title

Our company seeks an experienced administrative professional to join our team as a receptionist and office administrator.



Key Responsibilities
  • Greet clients, visitors, and employees in a welcoming and professional manner.
  • Manage the reception area, ensuring it remains organized and clean at all times.
  • Handle incoming calls, respond to messages, and ensure accurate communication with clients and colleagues.
  • Coordinate conference room bookings, manage schedules, and ensure seamless meetings and events.
  • Provide technical support for audio-visual equipment during meetings and events.
  • Maintain accurate records of office security access passes and inventory levels.
  • Support fee earners with printing, photocopying, binding, and preparing documents.
  • Arrange travel, book restaurants, and coordinate vendor services as needed.
  • Liaise with building management on maintenance and repair issues.
  • Monitor and manage pantry supplies, stationery, and office essentials.
  • Handle courier and transportation arrangements upon request.
  • Support marketing and business development by organizing client seminars, conferences, and networking events.
  • Perform various ad-hoc tasks to support the team and daily office operations.


Requirements
  • Minimum 2 years of relevant receptionist and office administrative experience.
  • Strong business acumen, organizational skills, and attention to detail.
  • Excellent analytical skills, interpersonal skills, and a professional attitude.
  • Able to work efficiently under tight deadlines in a fast-paced environment.
  • Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint).


What We Offer

This role offers the opportunity to work in a prestigious international law firm, gaining exposure to a professional corporate environment, client-facing responsibilities, and involvement in high-profile events and operations.