Personalized Administrative Support Specialist
2 weeks ago
We are seeking a highly competent Executive Assistant to provide personalized secretarial and administrative support to senior leaders.
Key Responsibilities:- Manage the senior leaders' calendar in a diligent and effective manner
- Act as the point of contact between the executive and internal/external clients
- Maintain appropriate discretion and confidentiality at all times
- Arrange meetings and appointments, and provide timely reminders
- Coordinate senior leaders' international travel and ensure seamless execution
- File expense reports and ensure timely reimbursement
- Take dictation/minutes and accurately enter data into relevant systems
- Produce reports, presentations, and briefs as required
- Develop and implement an efficient documentation and filing system
- Monitor and order office supplies as needed
- Receive incoming calls, take messages, and route correspondences appropriately
- Manage requests and queries with professionalism and attention to detail
- Assist in logistical support for events, meetings, summits, and conferences
- Support office space planning and facilitate team member movement requests
- Proven experience as an executive administrative assistant supporting senior leaders
- Full comprehension of office management systems and procedures
- Excellent knowledge of MS Office and related software applications
- Exemplary planning, forward thinking, and time management skills
- Ability to multitask and prioritize daily workload effectively
- Excellent verbal and written communication skills
- Proven ability to maintain confidentiality and discretion
- Detail-oriented, willing to learn, self-driven, and highly motivated individual with positive energy
Diploma/Advanced Diploma/Bachelor's degree in business or a related area of study, or equivalent experience required. 8-10 years of relevant experience preferred (5 years with Executive level experience).
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