Personalized Administrative Support Specialist

2 weeks ago


Singapore Private Advertiser Full time

We are seeking a highly competent Executive Assistant to provide personalized secretarial and administrative support to senior leaders.

Key Responsibilities:
  • Manage the senior leaders' calendar in a diligent and effective manner
  • Act as the point of contact between the executive and internal/external clients
  • Maintain appropriate discretion and confidentiality at all times
  • Arrange meetings and appointments, and provide timely reminders
  • Coordinate senior leaders' international travel and ensure seamless execution
  • File expense reports and ensure timely reimbursement
  • Take dictation/minutes and accurately enter data into relevant systems
  • Produce reports, presentations, and briefs as required
  • Develop and implement an efficient documentation and filing system
  • Monitor and order office supplies as needed
  • Receive incoming calls, take messages, and route correspondences appropriately
  • Manage requests and queries with professionalism and attention to detail
  • Assist in logistical support for events, meetings, summits, and conferences
  • Support office space planning and facilitate team member movement requests
Requirements:
  • Proven experience as an executive administrative assistant supporting senior leaders
  • Full comprehension of office management systems and procedures
  • Excellent knowledge of MS Office and related software applications
  • Exemplary planning, forward thinking, and time management skills
  • Ability to multitask and prioritize daily workload effectively
  • Excellent verbal and written communication skills
  • Proven ability to maintain confidentiality and discretion
  • Detail-oriented, willing to learn, self-driven, and highly motivated individual with positive energy
Education and Experience:

Diploma/Advanced Diploma/Bachelor's degree in business or a related area of study, or equivalent experience required. 8-10 years of relevant experience preferred (5 years with Executive level experience).



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