Chief Administrative Professional
2 days ago
Bain & Company is a leading global business consulting firm, serving clients across six continents. Founded in 1973, the company's core principle emphasizes consultants' success through clients' financial results.
The firm has achieved remarkable performance with clients outperforming the stock market 4 to 1.
With offices worldwide, Bain has worked with over 4,400 major multinational corporations from every sector and region.
Job SummaryThe Chief Administrative Professional will be based in Manila, Philippines, providing diversified administrative support for up to three stakeholders in our leadership team.
This role involves:
- Coordinating written and verbal correspondence, meetings, and calendars
- Managing travel schedules, time, and expense reporting
- Performing other related duties as required
The candidate will work collaboratively with other professionals in a team environment, both locally and remotely in SEA, to provide exceptional support for Bain's executive team.
ResponsibilitiesKey responsibilities include:
- Calendar management and meeting coordination
- Scheduling conflicts resolution and prioritization
- Communicating agendas and responding to calendar changes
Additional tasks include:
- Receiving, screening, and routing incoming telephone calls, mail, publications, and correspondence
- Maintaining stakeholders' contact databases in Outlook and CRM
- Acting as an interface for clients and staff with stakeholders
- Coordinating travel arrangements
- Typosetting correspondence, including letters, memos, documents, and reports
- Maintaining filing systems and electronic files
- Collaborating with other Executive Assistants in SEA for secretarial coverage and general team support
- Preparing meeting rooms and cleaning after meetings
- Assisting with guests, AP activities, interviews, events, and visa applications as needed
To excel in this role, candidates should possess:
- A Bachelor's degree or equivalent combination of education, training, and experience
- A minimum of 5 years direct executive secretarial experience
- Outstanding written and verbal communication skills, with proficiency in English
- Ability to work independently and as an integral member of various teams
- Strong organizational and communication skills
- Meticulous attention to detail
- Ability to meet deadlines, prioritize assignments, and handle confidential information
- Strong proficiency in Microsoft Windows, Word, Excel, PowerPoint, and Outlook
- Strong customer service focus
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