Chief Administrative Professional

2 days ago


Singapore Bain & Company Full time
Overview

Bain & Company is a leading global business consulting firm, serving clients across six continents. Founded in 1973, the company's core principle emphasizes consultants' success through clients' financial results.

The firm has achieved remarkable performance with clients outperforming the stock market 4 to 1.

With offices worldwide, Bain has worked with over 4,400 major multinational corporations from every sector and region.

Job Summary

The Chief Administrative Professional will be based in Manila, Philippines, providing diversified administrative support for up to three stakeholders in our leadership team.

This role involves:

  • Coordinating written and verbal correspondence, meetings, and calendars
  • Managing travel schedules, time, and expense reporting
  • Performing other related duties as required

The candidate will work collaboratively with other professionals in a team environment, both locally and remotely in SEA, to provide exceptional support for Bain's executive team.

Responsibilities

Key responsibilities include:

  • Calendar management and meeting coordination
  • Scheduling conflicts resolution and prioritization
  • Communicating agendas and responding to calendar changes

Additional tasks include:

  • Receiving, screening, and routing incoming telephone calls, mail, publications, and correspondence
  • Maintaining stakeholders' contact databases in Outlook and CRM
  • Acting as an interface for clients and staff with stakeholders
  • Coordinating travel arrangements
  • Typosetting correspondence, including letters, memos, documents, and reports
  • Maintaining filing systems and electronic files
  • Collaborating with other Executive Assistants in SEA for secretarial coverage and general team support
  • Preparing meeting rooms and cleaning after meetings
  • Assisting with guests, AP activities, interviews, events, and visa applications as needed
Requirements

To excel in this role, candidates should possess:

  • A Bachelor's degree or equivalent combination of education, training, and experience
  • A minimum of 5 years direct executive secretarial experience
  • Outstanding written and verbal communication skills, with proficiency in English
  • Ability to work independently and as an integral member of various teams
  • Strong organizational and communication skills
  • Meticulous attention to detail
  • Ability to meet deadlines, prioritize assignments, and handle confidential information
  • Strong proficiency in Microsoft Windows, Word, Excel, PowerPoint, and Outlook
  • Strong customer service focus


  • Singapore CHIEF RECRUIT PTE. LTD. Full time

    Roles & ResponsibilitiesOur Client is a technology service provider and is looking for passionate Implementation Specialist to work closely with customers and internal teams to implement solutions that meets the business needs using software.Responsibilities:Assist in pre-sales activities by offering technical expertise, creating proof-of-concept models, and...


  • Singapore CHIEF RECRUIT PTE. LTD. Full time

    Roles & ResponsibilitiesOur Client is a technology service provider and is looking for passionate Implementation Specialist to work closely with customers and internal teams to implement solutions that meets the business needs using software.Responsibilities: Assist in pre-sales activities by offering technical expertise, creating proof-of-concept models,...


  • Singapore NSK HOTEL PTE. LTD. Full time

    The Assistant Chief Engineer is responsible to assist the Chief Engineer in the operation and maintenance of the building, to ensure a high standard of upkeep and maintenance, to the satisfaction of the building owner and guests / tenants. **Responsibilities**: - To assist the Chief Engineer to implement the execution of preventive maintenance and repair...


  • Singapore L-ENERGY PTE. LTD. Full time

    **Job Description The Company together with its subsidiaries (the “ **Group **”) are building a sustainable ecosystem to make the world a better place. We are looking for an experienced **Chief Operating Officer (“COO”) **to oversee our Group’s ongoing operations and procedures. You will be responsible for the efficiency of business. The COO role...


  • Singapore VISION BUILDING FORENSICS PTE. LTD. Full time

    Require basic computer knowledge (eg. Microsoft Work, Excel, etc.) Do data entry and document management Business support activities Filing and archiving Able to manage time and work independently On-the-job guidance & coaching provided Assist & support respective departments in basic administrative work Manage and handle confidential information...


  • Singapore HO BEE LAND LIMITED Full time

    The Chief Support Officer will be responsible for efficiently managing the executive leadership team's schedule, coordinating meetings and handling travel arrangements.This role involves providing comprehensive administrative support including conducting research, preparing reports and organizing events. The Chief Support Officer will work closely with...

  • Chief Economist

    19 hours ago


    Singapore CMACGM Full time

    Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping and logistics, serves more than 420 ports around the world on five continents. With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly...


  • Singapore NEXUS PROFESSIONAL ACADEMY PTE. LTD. Full time

    Roles & ResponsibilitiesAbout the CompanyNexus Professional Academy (NPA) is a registered commercial school in Singapore, specializing in high-quality training across psychology, business, exam preparation, and language. As an accredited, one-stop training academy, NPA serves learners from diverse backgrounds, providing academic and skills-based programs...


  • Singapore HOTEL101 GLOBAL PTE. LTD. Full time

    **EXECUTIVE ASSISTANT TO THE CHIEF SALES OFFICER - SINGAPORE** **RESPONSIBILITIES** - Conduct research and compile relevant information for sales initiatives - Preparing presentations and documents, including data analysis, and summaries - Perform administrative tasks such as organization of shared files, so should be familiar with newest technology...


  • Singapore RYANNER EDUTECH PTE. LTD. Full time

    Roles & ResponsibilitiesA CEO (chief executive officer) is crucial in setting the organization's strategic course, guiding it to success, managing the regular flow of company operations, and making major corporate decisions. Chief executive officer responsibilities include: Setting the company's overall vision, mission, and strategic direction Making...


  • Singapore RYANNER EDUTECH PTE. LTD. Full time

    Roles & ResponsibilitiesA CEO (chief executive officer) is crucial in setting the organization's strategic course, guiding it to success, managing the regular flow of company operations, and making major corporate decisions. Chief executive officer responsibilities include:Setting the company's overall vision, mission, and strategic direction Making...


  • Singapore ROYAL PROFESSIONAL PTE. LTD. Full time

    **ADMINISTRATIVE ASSISTANT** **5 Days Works, Mon-Fri : 9am - 6pm** Responsible for Billing, Quotation, provide general administrative and other work related. Requirements: - Strong Microsoft Office skills (Outlook, Excel and Word) - Fluent with English ( both written & spoken ) - Team player with a positive attitude


  • Singapore CAPITAL ASIA INVESTMENTS PTE. LTD. Full time

    Roles & ResponsibilitiesJob RoleThe Chief Operating Officer (COO) will be a key member of the executive leadership team, responsible for overseeing all aspects of the Company's operational activities, including in-house fund operations and fund accounting. The COO will ensure the efficient and effective management of the Company's infrastructure, processes,...

  • Chief Strategy Officer

    20 hours ago


    Singapore MOVEL AI PTE. LTD. Full time

    We are looking to hire a driven chief strategy officer (CSO) to identify and execute growth opportunities in our company. The CSO will drive Investments, merger and acquisition (M&A) activity, and opening up USA market. The CSO will evaluate market forecast and long-term trends, collect competitive intelligence, drive cross-functional business processes, and...


  • Singapore ROYAL PROFESSIONAL PTE. LTD. Full time

    Roles & Responsibilities$2600 - $3500Job Scope / Responsibilities :Responsible for Billing, Quotation, Purchasing and provide general administrative for theorganization to enhance company operations.Maintain files and records with effective filing systems Communicate with clients about billing discrepancies and questions Any other works related as...


  • Singapore EIH - HQ Full time

    COMPANY DESCRIPTION **Company Overview** Headquartered in Singapore, The EtonHouse International Education Group has 120 schools across 11 countries. We run pre-schools as well as K-12 international schools. Together, these schools provide internationally recognized programmes and high-quality education to over 20,000 students globally. The group also runs...


  • Singapore JointHire Singapore Pte Ltd Full time

    About the Role:This is an exciting opportunity to join our team as a skilled Administrative Professional. As a key member of our support staff, you will be responsible for delivering high-quality administrative services to our clients.**Key Responsibilities:** Generate and manage delivery orders, including invoices and credit notes. Provide exceptional...


  • Singapore Citi Full time

    **Chief Administrative Office - In Business Risk & Control - Vice President** **Role Description** This is an intermediate level first line of defense role in the Citi Country Officer (CCO) Office and is responsible for the management of complex and critical in-business controls and governance activities in Citi Singapore. The VP will also work with CAOs...


  • Singapore RMA CONTRACTS PTE. LTD. Full time

    8 years exp **Roles & Responsibilities** **Responsibilities**: - Responsible in leading the Marketing teams globally - Set marketing goals and objectives - Plan, implement and manage marketing strategy - Contribute to the overall growth of the company - Review and manage content marketing strategy - Determine KPIs for the marketing department - Keep the...

  • Chief of Staff

    2 days ago


    Singapore TENTEN Partners Pte. Ltd. Full time

    ***: **Responsibilities**: - Serve as a strategic partner and confidant to all the Executive/Managing Directors, providing high-level support, analysis, and guidance on key organizational initiatives. - Drive the financial management and budgetary processes, collaborating with finance teams to ensure effective financial planning, forecasting, and cost...