Administrative Support Specialist
2 weeks ago
Key Responsibilities
- Ensure seamless day-to-day office administration functions.
- Liaise with Estate on office-related issues, including lockers, doors, lighting, and other facilities.
- Support Divisional events and campaigns, including preparing IPADs and wireless credit card payment kits for fundraising and annual giving programs.
- Assist in handling procurement matters, such as creating purchase requests, issuing POs, performing Goods Receipts, and managing membership subscriptions and marketing communications collateral.
- Organize internal divisional meetings and external meetings.
- Manage and maintain divisional assets, including IPADs, laptops, and cameras, and work with Finance for fixed assets reporting.
- Manage divisional representative duties and maintain accurate records.
- Support and organize profile research for donor events.
- Manage system downtime notices for AO systems.
- Perform regular housekeeping on the AO working website to ensure easy access to information.
Job Requirements
- Diploma in Information Technology, Business Management, or Finance.
- 1-2 years of work experience in office operations or an equivalent combination of education and experience.
- Proficient in MS Office applications, including Excel, Word, and PowerPoint.
- Familiarity with Procurement or Finance-related systems is preferred but not mandatory.
The successful candidate may be offered a temporary contract with a view to renewal, subject to business needs.
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