Executive Assistant

2 weeks ago


Singapore MyCareersFuture Full time

About MyCareersFuture

MyCareersFuture is a dynamic organization that values innovation and excellence in the field of healthcare, life science, and electronics. We are passionate about enriching people's lives with our solutions and are always looking for talented individuals to join our team.

Job Summary

We are seeking an experienced Executive Assistant to provide administrative support to our Head of SEA, Taiwan & Oceania. The successful candidate will be responsible for handling and managing all administrative matters, organizing and maintaining calendars, and coordinating leadership team meetings and events.

Main Responsibilities

  • Provide administrative support to the Head of SEA, Taiwan & Oceania, including handling and managing all administrative matters.
  • Organize and maintain calendars, filing expense reports, arranging travel plans, itineraries, agendas, and compiling documents for meetings.
  • Organize and coordinate leadership team meetings, events, and virtual townhalls.
  • Participate in team meetings to take meeting minutes.
  • Assist in collating and consolidating reports from stakeholders.
  • Support departmental internal and external communication efforts, including email correspondence.
  • Maintain documents and file folders in SharePoint.

Requirements

  • Diploma or Bachelor's Degree in any field.
  • At least 5 years of proven experience as an executive assistant to a Head of Business or in other secretarial positions.
  • Organized and proactive.
  • Good Microsoft Office suite skills, including Excel and PowerPoint.
  • Ability to multitask, prioritize daily workload, and maintain discretion and confidentiality.
  • High attention-to-detail.
  • Proficient in MS suites, including MS Excel.
  • Good communication skills.


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