Facilities Project Coordinator

2 weeks ago

Singapore beBeeOperational Full time $90,000 - $108,000
Site Operations Manager

A skilled professional plays a pivotal role in managing and executing infrastructure, fit-out, and facilities-related projects across corporate office environments.

This position is responsible for ensuring daily operations/project delivery with a focus on safety, quality, and efficiency, while also managing vendor relationships and contract compliance.

  • Project Delivery & Site Execution:
    • Oversee on-site technical execution of fit-out, renovation, maintenance, infrastructure projects, system upgrades, and capital improvements in live corporate environments.
    • Coordinate day-to-day site activities, ensuring minimal disruption to business functions during operations/project execution.
    • Monitor construction quality, adherence to design specifications, and ensure minimal disruption to business operations.
  • Team Leadership & People Development:
    • Directly manage junior engineers/technicians.
    • Provide coaching, skill development, and performance feedback to drive team efficiency and growth.
    • Plan resource allocation, shift management, and support succession planning for key technical roles.
  • Vendor & Contractor Management:
    • Oversee all on-site vendor and contractor activities, ensuring timely and high-quality service delivery in line with contractual obligations.
    • Evaluate vendor performance and ensure service-level agreements (SLAs) and key performance indicators (KPIs) are consistently met.
    • Support sourcing and onboarding of new vendors in collaboration with procurement and facilities teams.
    • Assist in drafting technical scopes, managing bid processes, and executing contracts in collaboration with procurement and legal teams.
  • Cost Control & Compliance:
    • Track project costs, validate vendor invoices, and support cost-saving initiatives without compromising quality.
    • Raise purchase requisitions (PRs) and support invoice processing and tracking against budgets.
    • Ensure all workplace activities follow safety protocols, fire regulations, and local building codes.
  • Documentation & Reporting:
    • Maintain up-to-date site reports, operation trackers, as-built drawings, warranties, handover documents, and snag lists.
    • Provide regular progress reports to internal stakeholders and escalate risks or delays proactively.
  • Stakeholder Engagement:
    • Work closely with stakeholders to coordinate office space readiness and facilities enhancements.
    • Support workplace changes such as seat expansions, departmental moves, or refreshes.

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