Executive Assistant

5 days ago


Singapore AIA Singapore Private Limited Full time

About the Role

At AIA Singapore Private Limited, we're committed to creating a healthier, more sustainable future for everyone. As an Executive Assistant, you'll play a vital role in supporting our senior executives in achieving this vision.

Key Responsibilities

  • Provide high-level administrative support to our C-level executives, ensuring seamless execution of their daily work routines.
  • Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements with discretion and attention to detail.
  • Act as the primary point of contact for company events, staff onboarding, and offboarding, as well as coordinating business continuity plans.
  • Receive, screen, and direct incoming inquiries, visitors, and mail with tact and diplomacy.
  • Exercise confidentiality and discretion in supporting our executives.
  • Organize divisional and departmental events, meetings, and townhalls, providing support to our Corporate Solutions teams.
  • Participate in the development and implementation of secretarial standards, policies, and practices for the organization.
  • Manage vendors and perform other additional duties to support our executive team.

Requirements

  • Minimum 10 years of experience supporting senior executives in a fast-paced, multi-national organization.
  • A meticulous self-starter with excellent written and communication skills.
  • Someone who exhibits sound judgment, excellent organization, and time-management skills.
  • Resourceful, with a can-do mindset, and a great teammate capable of cultivating productive working relationships.
  • Proficient in Microsoft Office, Outlook, Teams, and internet search.
  • Familiar with digital platforms and various sources of information.
  • Excellent stakeholder management skills.
  • Positive thinking and a collaborative approach.

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