Administrative Support Specialist
2 weeks ago
Job Summary
We are seeking an Administrative Associate to provide administrative support to the Operations Team in areas such as processing invoices, collating reports, and managing inventory.
Key Responsibilities
- Support the store team in inventory management of medical and non-medical supplies
- Support SAP transactions, including raising contract POs, monitoring scheduling agreements, and goods receipt and issue
- Support in maintaining the database of residents, visitors, and staff in the visitor management system
- Assist the team with reception, triage duties, and managing inquiry lines as required
- Perform all administrative duties assigned by the Operations Department
- Verify invoices for the issue of payments
- Monitor the schedule of contracts and activate the renewal process when due
- Support the Executive/Operations Manager in reports and improvement projects
- Provide analytical reports on statistics/data collected by the department
- Support the team in supplier and vendor management
- Maintain staff records in the database for all outsourced service vendors for contact tracing purposes
Requirements
- Min O Level, preferably Diploma qualifications
- 2-3 years of administrative experience
- Experience in SAP system is an added advantage
- IT savvy and knowledge of G Suite applications
- Possess organizational skills and ability to work well under pressure
- Ability to maintain confidential information and possess a high level of integrity
- Team player with good interpersonal and negotiating skills
- Ability to work independently and deliver under a tight timeline
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