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Event Coordinator

2 months ago

Singapur, Singapore Careers@Gov Full time
Job Description

As a key member of the Asia Tech x Programme Office team, you will play a crucial role in the planning and execution of Asia's annual flagship tech event, Asia Tech x Singapore (ATxSG). This is a unique opportunity to work with a diverse group of stakeholders, including government officials, industry leaders, and tech enthusiasts.

Responsibilities
  • Develop and manage detailed event plans, timelines, and agendas with relevant stakeholders.
  • Coordinate with internal divisions to ensure all requirements are arranged and executed smoothly.
  • Assist in the development of meeting minutes, ensuring all action items are tracked and completed on time.
  • Handle all event-related administrative tasks, including preparing and distributing invitations, managing RSVPs, and maintaining guest lists.
  • Coordinate procurement processes, including sourcing vendors, obtaining quotes, and managing contracts, in compliance with procurement guidelines.
  • Prepare financial reports and documentations for post-event evaluation and auditing purposes.
  • Organise and manage speechwriting and scribes workstreams.
  • Documentation of SOP and maintain the knowledge repository and asset inventory.
  • Coordinate announcements and work closely with Marketing and Communication.
Requirements
  • Background in Computer/Computer Science, Information Technology, or Business Management preferred.
  • 3 – 5 years of experience in event production or managing event programs.
  • Proactive self-starter, able to work well in a team.
  • Manage administrative details and compliance requirements.
  • Excellent written, verbal communication, and presentation skills.
  • Ability to work under pressure and liaise with a wide range of stakeholders, including other government agencies.
  • Strong problem-solving and analytical skills to address and resolve any issues that may arise.
  • Strong organisational and project management abilities to manage multiple timelines and logistics simultaneously.
  • Ability to manage multiple tasks and projects simultaneously.
  • Adaptable and able to handle unexpected issues to ensure the event runs smoothly.
  • Proficiency in Microsoft Office.