Executive Administrative Assistant
3 days ago
We are seeking a highly skilled and organized Executive Administrative Assistant to join our team at Financial Fortress PTE. LTD.
About the RoleThis is a dynamic opportunity for an administrative professional to provide exceptional support to our director, manage office operations, and ensure seamless communication with stakeholders.
Key Responsibilities:- Administrative Support
- Manage executives' schedules, appointments, and calendars.
- Coordinate and arrange meetings, including preparing agendas and meeting minutes.
- Assist with travel arrangements and logistics for the leadership team.
- Office Management
- Oversee the organization and maintenance of office files, documents, and supplies.
- Ensure the office environment remains professional, organized, and functional.
- Serve as the primary contact for office-related inquiries and support staff.
- Communication Management
- Handle incoming and outgoing correspondence, including emails, calls, and letters.
- Liaise with clients, vendors, and stakeholders on behalf of the management team.
- Draft and proofread documents, reports, and presentations.
- Task Coordination
- Track deadlines, prioritize tasks, and ensure the timely completion of assignments.
- Support the team with project coordination and follow-ups.
- Act as a bridge between departments to ensure smooth communication and task execution.
- Confidentiality and Professionalism
- Manage sensitive and confidential information with discretion.
- Uphold a professional demeanor in all interactions and communications.
- Support to Leadership
- Provide personal assistance to director when needed.
- Assist in decision-making by organizing key data and insights.
- Anticipate needs and proactively address potential challenges.
- General Administrative Duties
- Maintain office equipment and coordinate repairs or replacements as required.
- Process expense reports, invoices, and reimbursements accurately.
- Support team events, workshops, or office initiatives as needed.
- Excellent Communication Skills
- Leadership
- Microsoft Office
- Microsoft Excel
- Office Management
- Translation
- Time Management
- Writing
- Administrative Support
- Project Coordination
- Microsoft Word
$60,000 - $80,000 per annum, depending on experience.
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