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Shipping Documentation Coordinator

2 weeks ago

Singapore beBeeDocumentation Full time $3,500 - $5,500

Job Title: Shipping Assistant

We are seeking a detail-oriented and organized professional to join our team as a Shipping Documentation Specialist.

The ideal candidate will have experience in managing import/export documentation, preparing shipping paperwork, and coordinating with clients, shipping lines, and freight forwarders.

Key Responsibilities:

  • Manage all import/export documentation for sea and air freight, including the preparation of required shipping paperwork
  • Prepare invoices, permits, and arrange cargo insurance as needed
  • Liaise with clients for certificate applications and related documentation
  • Coordinate with shipping lines and freight forwarders to arrange container transshipments and confirm vessel schedules for barge connections
  • Submit Bill of Lading drafts to shipping lines or freight forwarders and print original Bills of Lading via online platforms
  • Apply for and process various permits using Tradeweb and handle back-to-back Certificate of Origin applications
  • Submit complete documentation packages to banks for DIP, D/A, and L/C transactions
  • Scan and file documents into the in-house server system
  • Prepare local delivery documents and liaise with clients to coordinate delivery arrangements
  • Coordinate with the warehouse on goods collection and delivery logistics
  • Monitor shipping line nominations for transshipment containers and update import container records in the in-house system
  • Coordinate with transporters for LCL clearances from ports to clients' warehouses and assign transportation jobs as needed

Requirements:

  • Min. O level
  • Min. 1 year of working experience in shipping documentation
  • Experience in import/export documentation or Tradenet/Tradeweb for permit processing is a plus