Payroll Specialist

2 days ago


Singapore NTT ASIA PACIFIC PTE. LTD. Full time
Job Summary

We are seeking a seasoned Payroll Specialist to join our team at NTT Asia Pacific Pte. Ltd. as an HR Operations Generalist. This role will be responsible for the execution and processing of the payroll function, as well as performing a wide range of complex payroll tasks.

Key Responsibilities
  • Payroll Processing: Accountable for processing accurate and timely payroll for employees, including calculations, deductions, and adjustments.
  • Payroll Data Management: Accountable for the entry and maintenance of payroll data in payroll systems, ensuring accuracy and data integrity.
  • Benefits Administration: Support the administration of employee benefits, including deductions, enrolments, and changes.
  • Payroll Reconciliation: Accountable for reconciling payroll data and resolving discrepancies to maintain data accuracy.
  • Auditing and Compliance: Conduct regular audits of payroll records and reports to identify and address errors, ensuring compliance with labor laws and regulations.
  • Employee Inquiries: Respond to employee inquiries regarding payroll issues, deductions, and payments.
  • Payroll Reporting: Support the preparation of payroll reports, including pay statements, tax reports, and other relevant documents.
  • Payroll Record Keeping: Accountable for maintaining accurate payroll records, including employee information, earnings, deductions, and changes.
  • Process Improvement: Contribute ideas for process improvements and automation to enhance payroll efficiency and accuracy.
  • Payroll Projects: Support payroll-related projects, system upgrades, and process enhancements.
  • Collaboration: Effectively communicate with HR, finance, and other departments to resolve payroll-related matters.
  • Documentation: Organize and maintain payroll documentation for audits and recordkeeping.
  • Professional Development: Stay updated on payroll regulations and best practices through ongoing learning.
  • Confidentiality: Maintain the highest standards of confidentiality and ethical behavior when handling sensitive payroll information.
  • Customer Service: Provide exceptional customer service to employees with payroll inquiries and concerns.
  • HR Systems: Supports HR teams with the alignment and implementation of complex payroll and benefits systems.
  • Process Optimization: Ability to identify opportunities for streamlining HR processes and procedures to enhance efficiency and effectiveness and implement best practices and innovative solutions to optimize workflows and HR operations.
  • Compliance: Ensure HR activities and processes are in full compliance with relevant employment laws, regulations, and company policies.
  • HR Insights: Specialist in using HR data to generate insights, trends, and metrics that inform decision-making and drive improvements.
  • Organizational Change: Accountable for organisational change initiatives within HR operations, providing guidance to employees during transitions.
  • Strategic Alignment: Works across other departments to align HR strategies with organisational objectives and ensure seamless operations.
  • HRIS Management: Good understanding of HRIS software for data management, reporting, and analysis, ensuring data accuracy and integrity within the HRIS.
Requirements
  • Academic Qualifications: Degree in HR Management or similar.
  • Experience: Seasoned experience in payroll processing, ideally in progressively responsible roles. A strong background in managing complex payroll cycles, calculations, and deductions is essential.
  • Tax Compliance: Good understanding of local tax regulations to ensure accurate tax withholding, reporting, and compliance.
  • Payroll Systems: Good understanding of payroll software and systems to manage payroll data, calculations, and reporting.
  • Auditing and Reconciliation: Seasoned experience conducting payroll audits, reconciling discrepancies, and ensuring data accuracy.
  • Benefits Administration: Familiarity with benefit deductions, contributions, and integrating benefits into payroll processing.
  • Regulatory Knowledge: Good understanding of labor laws, overtime regulations, and employment standards to ensure legal compliance.
  • Data Analysis: Ability to analyze payroll data for trends, discrepancies, and reporting purposes.
  • Problem-Solving: Proficient in identifying and resolving payroll-related issues, discrepancies, and inquiries.
  • Attention to Detail: Precision in processing payroll data, ensuring accuracy in calculations and records.
  • Team Collaboration: Ability to collaborate with cross-functional teams, HR, and finance to ensure accurate payroll.
  • HRIS Experience: Experience using HRIS software for complex data management, reporting, and analytics.

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