Shipping Documentation Professional

5 days ago

Singapore beBeeLogistics Full time $40,000 - $60,000
Job Title:

A Product Document Specialist is required to manage shipping documents, customs entries, and filing systems. The role involves managing accurate and timely shipping documentation, validating customs entries, maintaining data accuracy in the ERP system.

Key Responsibilities:
  • Prepare Commercial Invoices and Packing Lists according to supplier and destination-specific requirements.
  • Liaise with internal and external teams to gather shipment details for documentation.
  • Ensure timely generation and sharing of documents to support smooth shipping operations.
  • Input and update shipment-related data in NetSuite, ensuring accuracy of transactions.
  • Monitor shipment status and ensure alignment between documents and ERP records.
  • File created CIPLs using correct naming conventions and save in the appropriate location.
  • Flag discrepancies in shipment information to relevant teams for resolution.
  • Assist in extracting and compiling required shipping documents.
  • Support freight operations team by managing high volumes of documentation across multiple regions.
  • Validate customs documents when required.
  • Identify process inefficiencies or documentation gaps and suggest improvements.
  • Support Freight or Compliance team in generating weekly/monthly reports on shipping activities.
  • Participate in internal or external audits by preparing and organizing required documentation.
Requirements:
  • Diploma or Bachelor's degree in Logistics, Supply Chain, International Trade, or related field.
  • Minimum 2 years of experience in freight documentation, logistics admin, or trade compliance support.
  • Prior experience using ERP systems is strongly preferred.
  • Familiarity with Incoterms and standard international shipping documents.
  • Strong attention to detail and high level of accuracy.
  • Excellent organizational skills and ability to manage multiple shipments simultaneously.
  • Proficiency in Google Workspace, especially Google Sheets and Google Docs.
  • Effective verbal and written communication skills in English.
  • Ability to work independently and in a fast-paced environment with tight deadlines.

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