Finance, HR and Office Administration Executive

3 weeks ago


Singapore Singapore Space And Technology Ltd. Full time

Job Summary

The Finance, HR, and Office Admin role plays a pivotal role in supporting the smooth functioning of our organization across multiple domains. The successful candidate will handle a range of responsibilities encompassing finance, human resources, office administration, and project support functions.

Principal Duties and Responsibilities

1.Finance Support (60%)

. Maintain accurate records of financial transactions, including invoices, receipts, payments, expenses, and grants-related documents.

. Handle invoicing, receipts, payments, and expenses, ensuring compliance with accounting standards and grant guidelines.

. Assist in updating project Profit and Loss (P&L) statements and preparing monthly financial reports.

. Conduct budget vs. actual analysis, including grants utilization tracking.

. Manage vendor relationships and upload invoices in vendor portals.

. Maintain proper documentation of grant approvals, correspondences, and grants-related invoices/receipts.

. Support auditors during financial year audits, including grants-related audit trails.

. Reconcile Accounts Receivable (AR), Accounts Payable (AP), and bank statements, including grants-related transactions.

. Prepare management accounts and assist in budgeting and financial planning.

. Manage GST registration and compliance for grants-related activities.

. Prepare grant submissions and maintain proper documentation of grant approvals and correspondences.

. File invoices/receipts related to goods and services supported by grants ansubmit claims on government grant portals.

. Ensure compliance with grant guidelines and regulations in all administrative processes.

. Work with accountants to produce quarterly GST Returns, ensuring accuracy and compliance with tax regulations.

. Maintain and manage all necessary insurance policies for the company and ensure timely policy renewals.

2.HR Support (10%)

. Manage employee records, including onboarding, staff documents, and HR policies.

. Assist in recruitment efforts, including coordinating interviews and candidate communications.

. Process payroll, including CPF submissions and IR8A filings, and ensure accuracy in salary payments.

. Process and verify staff expense claims, ensuring compliance with company policies and guidelines.

. Maintain oversight of staff leave and benefits, including annual leave, medical leave, and other entitlements.

. Ensure the company is adequately resourced by deconflicting leave schedules of all staff.

Support HR initiatives and compliance with labour laws and regulations.

3.Office Administration (20%)

. Procure office supplies, equipment, and services, ensuring cost-effectiveness and timely delivery.

. Coordinate travel arrangements for team members, including flight bookings, accommodations, and itinerary planning.

. Provide administrative support to senior management, including calendar management, meeting coordination, and expense claims processing.

. Manage corporate secretariat liaisons and maintain corporate documents and contracts.

. Oversee office cleanliness and maintenance, including coordinating with cleaning services and maintenance vendors.

. Maintain organized filing systems for documents, records, and office correspondence.

Facilitate internal communication channels and coordinate meetings, events, and office logistics.

4.Project Support (10%)

. Manage registration portals and logistics for events, including VIP management.

. Prepare documentation for Government Grant Applications and Claims, and work with Government Agencies and auditors on project-based initiatives.

QUALIFICATIONS AND SKILLS

. Ideal to have 3 - 5 years of relevant experience in finance, HR, and office administration roles.

. Proficiency in Office Tools such as Excel, Word, and PowerPoint is a must.

. Proficiency in other Office Tools, e.g., Access, Project, and others, should be highlighted as it will be advantageous.

. Proficiency in QuickBooks or similar business accounting software should be highlighted as it will be advantageous.

. Strong organizational skills, attention to detail, and ability to multitask effectively.

. Self-motivated, proactive, and able to work independently with minimal supervision.

. Must be at least 18 years old, with no upper age limit.

. Fresh graduates are welcomed to apply.



  • Singapore SINGAPORE SPACE AND TECHNOLOGY LTD. Full time

    Roles & ResponsibilitiesJob SummaryThe Finance, HR, and Office Admin role plays a pivotal role in supporting the smooth functioning of our organization across multiple domains. The successful candidate will handle a range of responsibilities encompassing finance, human resources, office administration, and project support functions.Principal Duties and...


  • Singapore Hr Easily Pte. Ltd. Full time

    Payroll processing, HR administration, Liaison with Corp Secs in multiple countries, Research and keep track of HR policies and structures across ASEAN, employee onboarding, data analytics, reporting. The role reports to the CFO on the Finance side and the CHRO on the HR side. Desired Language: English. Chinese and or Bahasa would be an additional advantage....


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The Senior Executive/Executive, Recruitment will support the HR operations relating to recruitment of research positions for the University. This includes the end-to-end recruitment processing, ensuring alignment with fair employment practices and creating positive candidate experience. The Senior Executive/Executive is to ensure the delivery of services...

  • Office Manager

    3 weeks ago


    Singapore Office Admin cum HR Full time

    Key Responsibilities:Manage and maintain a clean, organized, and well-stocked office environment.Greet visitors, answer phone calls, and handle incoming/outgoing mail and packages.Coordinate office supplies procurement and monitor inventory levels.Schedule and coordinate meetings, conferences, and appointments.Assist with travel arrangements for team...

  • Office Manager

    1 month ago


    Singapore Office Admin cum HR Full time

    Key Responsibilities:   Manage and maintain a clean, organized, and well-stocked office environment. Greet visitors, answer phone calls, and handle incoming/outgoing mail and packages. Coordinate office supplies procurement and monitor inventory levels. Schedule and coordinate meetings, conferences, and appointments. Assist with travel arrangements for...


  • Singapore Down Syndrome Association (singapore) Full time

    Reports to:Finance Manager, Executive Director & Board of ManagementDUTIES AND RESPONSIBILITYThe incumbent reports to the Finance Manager. He / she will assist and support the Manager and Executive Director in relation to Finance and Administrative support of Down Syndrome Association (Singapore).He / she is expected to execute range of accounting tasks...


  • Singapore Radiant Life Pte. Ltd. Full time

    We are currently seeking talented individuals to join our team as HR and Administration Executives. In these integral roles, you will be responsible for overseeing various aspects of human resources and administrative functions. As an HR and Administration Executive, you will play a pivotal role in facilitating employee onboarding, managing office inventory,...


  • Singapore THE SUPREME HR ADVISORY PTE. LTD. Full time

    Roles & ResponsibilitiesHR & Administrative ExecutiveWork Location: Changi Naval BaseWorking days: Alternate Saturday 5.5 days 8am to 5pm // 8am to 12pmSalary: $3500 - $4500 depends on experienceRequirements Minimum diploma/degree in HR or Business Administration At least 4 years of related HR & Admin Knowledge of Sage Payroll System is a plus. Need have...


  • Singapore RADIANT LIFE PTE. LTD. Full time

    Roles & ResponsibilitiesWe are currently seeking talented individuals to join our team as HR and Administration Executives. In these integral roles, you will be responsible for overseeing various aspects of human resources and administrative functions. As an HR and Administration Executive, you will play a pivotal role in facilitating employee onboarding,...


  • Singapore The Supreme Hr Advisory Pte. Ltd. Full time

    HR & Administrative ExecutiveWork Location: Changi Naval BaseWorking days: Alternate Saturday 5.5 days 8am to 5pm // 8am to 12pmSalary: $3500 - $4500 depends on experienceRequirementsMinimum diploma/degree in HR or Business AdministrationAt least 4 years of related HR & AdminKnowledge of Sage Payroll System is a plus.Need have experience in whyze HRJob...


  • Singapore 99 FRONTIERS PTE. LTD. Full time

    Roles & ResponsibilitiesWe are looking for a dynamic professional to join our team as Junior Finance and HR Executive. In this role, you'll play a crucial part in supporting the financial and human resource functions of our retail outlets, including the durian shop "99 Old Trees Durian" and the gelato cafe "Tom's Palette." It's a great opportunity to...


  • Singapore Down Syndrome Association (Singapore) Full time

    Roles & ResponsibilitiesReports to:Finance Manager, Executive Director & Board of ManagementDUTIES AND RESPONSIBILITYThe incumbent reports to the Finance Manager. He / she will assist and support the Manager and Executive Director in relation to Finance and Administrative support of Down Syndrome Association (Singapore).He / she is expected to execute range...


  • Singapore Direct Search Asia Pte Ltd Full time

    Job DetailJob Reference P10462Job DescriptionAs the Finance and HR Manager, you will oversee financial operations, manage payroll and benefits, establish HR policies, and ensure compliance with legal regulations. This position is based in Singapore, with some remote work flexibility.Requirements:Proficient in financial management and accountingExperience...


  • Singapore The Supreme Hr Advisory Pte. Ltd. Full time

    HR & Administrative Executive | Payroll | Changi Naval BaseWork Location: Changi Naval BaseWorking days: 5.5 days 8am to 5pm // 8am to 12pmSalary: $3500 + $4500(depends on experience)RequirementsMinimum diploma/degree in HR or Business AdministrationAt least 4 years of related HR & AdminKnowledge of Sage Payroll System is a plus.Job scopePerform general...

  • HR Executive

    3 weeks ago


    Singapore Leoch Battery Pte. Ltd. Full time

    Responsibilities:Manage the end-to-end recruitment process, including sourcing candidates, conducting interviews, and facilitating the onboarding of new hires.Administer employee benefits programs and assist in the development and implementation of HR policies and procedures.Maintain accurate employee records and databases, including personnel files,...

  • Office Manager

    3 days ago


    Singapore BG&E CONSULTING ENGINEERS PTE. LTD. Full time

    Roles & ResponsibilitiesBG&E is an international design consultancy with offices in Australia, the Middle East, New Zealand, Singapore and the United Kingdom. Our engineering services incorporates designs for infrastructure, building, structures, civil engineering, facades and construction support.Job Title: Office Manager and Project Finance...


  • Singapore Visi Intergroup Pte. Ltd. Full time

    Paya LebarFull timeWorking Hours : Monday to Friday / 9am to 6pmRoles & ResponsibilitiesPosition Overview: As a Finance & HR Executive , you will play a pivotal role in managing the day-to-day financial and HR administrative activities. You will be responsible for overseeing account receivables, account payables, cash management, and various financial...


  • Singapore The Supreme Hr Advisory Pte. Ltd. Full time

    HR & Administrative Executive | Payroll | Permanent | Changi Naval BaseWork Location: Changi Naval BaseWorking days: 5.5 days 8am to 5pm // 8am to 12pmSalary: $3500 + $4500(depends on experience)RequirementsMinimum diploma/degree in HR or Business AdministrationAt least 4 years of related HR & AdminKnowledge of Sage Payroll System is a plus.Job scopePerform...


  • Singapore Transasia Private Capital Singapore Pte. Ltd. Full time

    Finance and Administrative ExecutiveTransAsia Private Capital Singapore Pte. Ltd. is a fund management firm, licensed by the MAS since 2019. The firm is best known for its private debt solutions spanning across trade and trade related value chain financing, mid tenor supply chain financing, and mid to longer tenor term and project loans. TransAsia...


  • Singapore Sw Foods International Pte. Ltd. Full time

    Duties:1) Hiring/interview candidates2) Calculation of OT pay for staff3) Staff account maintenance4) Process invoice5) Manage cash flow6) Handling of cash from delivery team7) Banking in of cash8) Attend to incoming calls9) Ad hoc Finance & HR duties10) Liason with HQ in regards to Finance & HR mattersRequirements:1) 1-2 years experience as Finance...