Management Assistant Officer
1 week ago
Job Purpose:
Candidate will be part of a dynamic team in NUS Yong Loo Lin School of Medicine, to organize, plan and execute curricular programs/initiatives across all medical years of the undergraduate program. He/she will also provide administrative, secretarial, and logistical support and guidance to the Education Committees and other stakeholders, to facilitate effective implementation of the curriculum.
Duties & Responsibilities:
1. Planning and preparation of Phase II curriculum timetabling matters and new initiatives/programs
. Assist in providing administrative and support in the planning and preparation of medical curricular activities and subsequent new initiatives/programs.
. Work with departments and stakeholders to facilitate quality academic and clinical training at internal and external entities.
. Assist in development, management and coordination of Phase II timetable.
. Creation of the Phase II student lists required for the facilitation of academic and clinical training.
. Dissemination of updated timetable and student lists, when necessary, to internal and external stakeholders of the School.
. Maintain lesson plans and learning materials on the School's Learning Management System - Entrada.
. Assist to secure venues for all curricular activities for Phase I to III.
. Manage curricular-related queries from internal and external stakeholders.
2. Assist in the implementation and coordination of curricular activities anchored by Programs Team in Phase I and II
. Duties include tutors' recruitment, logistics preparation, coordinating room setup, onsite/online support, etc.
3. Point of Contact (POC) for Phase II Committees pertaining to curricular and non-assessment activities
. Provide secretariat support for Phase II Committee.
. Effective minute-taking of the Phase Committee meetings and following up of action items for the smooth implementation of curricular activities including new initiatives/programs.
. Communicate and disseminate curricular-related requests and information to internal and external stakeholders.
. Liaise with Student Affairs and relevant stakeholders on student-related matters with tact, fairness and timeliness.
4. Other organizational requirements
. Provide support for other curricular programs anchored by the team across other Phases.
. Provide cross administrative support for all theory and clinical examinations.
. Procurement of logistics items, where necessary.
. Execute any other administrative duties that may be assigned for the delivery, review, evaluation, and improvement of undergraduate medical curriculum.
- Diploma holder with relevant working experience, knowledge of medical sciences or working experience in the health industry would be advantageous
- Candidates should ideally have 1 year of work experience. Entry level candidates with good working attitude and aptitude will be considered.
- Comfortable working in fast-paced environment with multiple stakeholders and adaptive to changes.
- Meticulous, self-initiated, responsive, and detail-oriented with high accuracy working on large volume of data.
- Well-organized with good monitoring and follow-up skills within tight deadlines.
- Confidentiality, tact, and discretion when dealing with confidential data.
- Positive attitude, able to work independently and as a team player.
- A team player with good interpersonal & communication skills to interact all levels of staff.
- IT savvy and proficient in MS Office applications.
At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.
Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.
Department : Dean's Office (Medicine)
Employee Referral Eligible:
Job requisition ID : 15155
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