Facilities Admin Officer

2 weeks ago


Singapore Savills Property Management Pte. Ltd. Full time

Job Responsibilities:

  • Manage general administration and coordination of work actvities
  • Work order management through computer maintenance management system meeting services activities in the office and any other duties as assigned by the manager
  • Assist the site manager on day to day operations of the facilities
  • Track, manage and raise purchase order requests
  • Attend to feedbacks from clients and end users to provide an all rounded client centric experience
  • Maintain accurate and organized records related to facilities, including contracts, maintenance schedules, and service agreements
  • Prepare and update documentation for facility policies, procedures, and guidelines. Effective problem solving and critical thinking skills along with the ability to use discretion and good judgement
  • Serve as a point of contact for internal staff and external vendors regarding facilities-related inquiries
  • Coordinate with various departments to address their needs and ensure smooth communication flow
  • Manage the procurement of office supplies and maintain an organized inventory
  • Work with vendors to ensure timely delivery of supplies and equipment
  • Assist in monitoring and tracking the facilities budget
  • Provide support in identifying cost-saving opportunities and ensuring expenses align with budgetary constraints
  • Assist in coordinating office layouts, relocations, and space utilization
  • Work with relevant parties to address space-related concerns and requests
  • Support the coordination of maintenance activities, repairs, and service requests
  • Work closely with facilities management teams and external service providers to ensure timely and effective resolution of issues
  • Assist in coordinating facilities for meetings, events, and conferences
  • Ensure that necessary facilities and resources are available and properly set up
  • Any other duties assigned by the Site Manager.

Job Requirements:

  • Candidates should have at least GCE O Level certificate with 3 years of experience in Facilities Management
  • Outgoing and vocal with good communications skill.
  • Excellent client management skills in a corporate environment and a strong team player.
  • Proactive and independent.
  • Familiar with CMMS for work order management
  • Dynamic and multi-tasking capabilities.

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