Admin & Operations Executive

2 weeks ago


Singapore Apsn Education Services Ltd. Full time

Job Purpose:

  • Assist the Administration and Operation manager in managing school's operations relating to financial, school safety & security and general administration.

Key Responsibilities:

Assist the Administrative Manager in the following areas:

Finance

  • Ensure adherence to accounting practices, financial policies and guidelines

HR Matters

  • Support admin processes of staff attending milestone course (e.g. Diploma in Special Education) to keep track of application, Bond Agreement, submission of DISE certificates

Procurement

  • Assist and advise staff in raising purchase requests
  • Attend to, verify and process purchase orders and invoices

General administrative support

  • Manage school general office, answer phone calls and respond to inquiries from parents / visitors.
  • Ensure proper documentation and filing of documents
  • Assist staff in annual stock/asses verification check

Assist the Operation Manager in handling:

Estate and Facilities Management

  • Liaising with contractors on estate maintenance work, improvement work and cleanliness of the school
  • Adherence to Greengov.sg, APSN Safety, Health and Environment Audit, etc requirements

Logistics & Other Support

  • Provide logistic support for meetings & events held at school premises
  • Assist staff in transport arrangement for school programmes

Job Requirements:

  • Minimum GCE A'/Polytechnic diploma or equivalent
  • 3-5 years working experience in an administrative or operations role is preferred
  • Advanced skills in MS Office (Excel, Words)
  • Computer literacy
  • Have exposure in area of emergency responses and security management
  • Ability to multitask with good time management
  • Organized and good administrative skills
  • Responsible and strong work ethic
  • Written and oral communication skills


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