Senior Executive Secretary

2 weeks ago


Singapore Basf South East Asia Pte. Ltd. Full time

Objectives of the Position

To provide administrative and secretarial support to the Sr. Vice President, Agricultural Solutions with the aim to facilitate the operations and coordinate people interactions.

Ensuring all assigned duties are carried out in a timely, efficient & organized way. Provide high quality assistance in all administrative duties.

Main Tasks:

Scheduling and Travel Management

  • Maintain the meeting agendas and team calendars exercise personal judgment to prioritize or suggest schedules for meetings, conferences, travel etc
  • Organize business travels for including hotel reservations, ticketing, travel document application, visa applications etc

Logistics Support for business meetings

  • Prepare meetings, workshops, conferences etc. by providing logistics services (e.g. venue selection, invitations, agenda, participants' confirmations, hotel reservations, catering), including assistance in preparing meeting materials and support to overseas visitors on administrative matters.

Correspondences & Information Handling

  • Prepare correspondences on contracts, agreement and monitor on documentation signatory.
  • Manage on documentation and dispatch via local or overseas delivery in timely manner.
  • Collect, summarize and compile relevant business data into reports. i.e., quarterly expenditure in respective cost center against the company finance department allocation within BU.
  • Handle confidential information, files, materials to ensure information security.

Office and Administrative Support

  • Provide prompt assistance and full administrative support to the business leader for daily activities,
  • Organize and expedite flow of work through supervisor's office and initiates follow-up action as instructed.
  • Exercise judgment and demonstrate tact to greet and screen visitors and calls at all levels within the organization, industry, and community with great frequency of senior-level internal and external business contacts.
  • Prepare and submit travel expense for Business leader supported. Perform verification on personnel expenses prior submission for superior approval.
  • Prepare and submit claims on home leave, medical expenses, and business travel information required by auditors.
  • Perform delegated duties from supervisor on general system access approval during their absence.
  • Handle and monitor external/non-trade invoices, billing set-up are in accord manner. (Creation on vendor form, verification on invoices & contract)
  • Support on system and office setup, organization orientation to new hires (i.e. system application, general admin equipment requisition, general admin, name cards, corporate credit card, blackberry, company policies on BU's admin guidelines and intranet navigation, check schedules of team leads for induction).
  • Requisite and purchase of office supplies, equipment, furniture through admin department for supporting teams.
  • Collect and distribute postal mails for supported teams.
  • Serve as minute taker for selected meetings as required.

Other responsibilities (General)

  • Maintain contact details and organization chart of all functional team across the region.
  • Organizing team building activities and event coordination support for the business
  • Maintain office environment to be user friendly, safe and in proper order.
  • Perform other adhoc tasks and responsibilities.

Requirements:

  • Minimum Private Secretary's Diploma/ Diploma in Business Admin
  • 5 years of working experience in a complex and matrix organization with multiple reporting lines
  • Team player with strong personal and communication skills
  • Proficient in Microsoft office applications
  • Resourceful and able to work independently.

  • Senior Corporate Secretarial Executive

    Found in: Talent SG 2A C2 - 2 days ago


    Singapore JNC SECRETARIAL SERVICES PTE. LTD. Full time

    Roles & ResponsibilitiesSenior Corporate Secretarial ExecutiveResponsibilities: Handling full spectrum of corporate secretarial duties for a portfolio of clients. Prepare corporate secretarial documents. Ensure all statutory and compliance requirements are met. Maintenance & upkeep of statutory registers.Requirements:· CSIS (ICSA) graduate or degrees...

  • Executive Secretary

    4 days ago


    Singapore Dyson Sphere New Energy Pte. Ltd. Full time

    Job Summary:The Executive Secretary provides high-level administrative support to executives or senior management within the organization. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to manage multiple tasks efficiently. The Executive Secretary serves as a primary point of contact for internal and...

  • Executive Secretary

    Found in: Talent SG 2A C2 - 3 days ago


    Singapore DYSON SPHERE NEW ENERGY PTE. LTD. Full time

    Roles & ResponsibilitiesJob Summary:The Executive Secretary provides high-level administrative support to executives or senior management within the organization. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to manage multiple tasks efficiently. The Executive Secretary serves as a primary point of...


  • Singapore Super Travels Pte Ltd Full time

    ResponsibilitiesProviding of Executive secretarial support to the PresidentAdmin support to the daily activities including emails and meeting arrangementsTake instruction and respond to emails / lettersAttend meetings and take meeting minutesManage the President's daily work/diaryFollow up on President's memos to other key people in the CompanyArrange...


  • Singapore Kingston Business Centre Pte Ltd Full time

    Job PurposeThe Corporate Secretarial Senior/Supervisor will be handling a portfolio of locally incorporated companies and ensures that all company matters of clients are handled.KEY RESPONSIBILITIESProviding corporate secretarial services to a range of clientsStrong problem solving skillsHandle full set of corporate secretarial matters, such as, preparation...


  • Singapore Eps Consultants Pte Ltd Full time

    Location: Beach RoadSalary: $4500 - $5500Job Summary:We are seeking a highly organized and diligent Secretary to support our C-level leaders in APAC region. The successful candidate will play a pivotal role in facilitating smooth communication and efficient management of daily secretarial tasks. This role requires excellent multitasking skills and the...


  • Singapore Teoh & Co Llc Full time

    We are looking for an experienced Senior Conveyancing Secretary (preferably with knowledge in construction financing) to join our dynamic team. The ideal candidate will be responsible for handling a range of duties related to property transactions Job Description & Requirements- Handle full range of conveyancing matters such as purchase & sales, development...

  • Senior Corporate Secretarial Executive

    Found in: Talent SG 2A C2 - 1 week ago


    Singapore KINGSTON BUSINESS CENTRE PTE LTD Full time

    Roles & ResponsibilitiesJob PurposeThe Corporate Secretarial Senior/Supervisor will be handling a portfolio of locally incorporated companies and ensures that all company matters of clients are handled.KEY RESPONSIBILITIES Providing corporate secretarial services to a range of clients; Strong problem solving skills Handle full set of corporate secretarial...


  • Singapore Talent Legal Global Search Consultancy (pte.) Ltd. Full time

    Our Client, a Well-established Global firm is seeking to recruit a Corporate Secretarial professional (from Executive / Senior Executive to Assistant Manager).Location: Central SingaporeResponsibilities:Management of the full spectrum of company secretarial dutiesCompliant with provision in the Singapore Corporate enactments, statutory reporting and filing...

  • Secretary for Senior Stakeholder

    Found in: Talent SG 2A C2 - 2 weeks ago


    Singapore EPS CONSULTANTS PTE LTD Full time

    Roles & Responsibilities Location: Beach Road Salary: $4500 - $5500Job Summary:We are seeking a highly organized and diligent Secretary to support our C-level leaders in APAC region. The successful candidate will play a pivotal role in facilitating smooth communication and efficient management of daily secretarial tasks. This role requires excellent...

  • secretary cum admin executive

    Found in: Talent SG 2A C2 - 3 weeks ago


    Singapore SUPER TRAVELS PTE LTD Full time

    Roles & ResponsibilitiesResponsibilities Providing of Executive secretarial support to the President Admin support to the daily activities including emails and meeting arrangements Take instruction and respond to emails / letters Attend meetings and take meeting minutes Manage the President’s daily work/diary Follow up on President’s memos to other...

  • Corporate Secretarial Professional

    Found in: Talent SG 2A C2 - 1 day ago


    Singapore TALENT LEGAL GLOBAL SEARCH CONSULTANCY (PTE.) LTD. Full time

    Roles & ResponsibilitiesOur Client, a Well-established Global firm is seeking to recruit a Corporate Secretarial professional (from Executive / Senior Executive to Assistant Manager).Location: Central SingaporeResponsibilities: Management of the full spectrum of company secretarial duties Compliant with provision in the Singapore Corporate enactments,...

  • Senior Conveyancing Secretary

    Found in: Talent SG 2A C2 - 1 week ago


    Singapore TEOH & CO LLC Full time

    Roles & ResponsibilitiesWe are looking for an experienced Senior Conveyancing Secretary (preferably with knowledge in construction financing) to join our dynamic team. The ideal candidate will be responsible for handling a range of duties related to property transactions Job Description & Requirements- Handle full range of conveyancing matters such as...

  • Corporate Secretarial Associate

    Found in: Talent SG 2A C2 - 3 weeks ago


    Singapore HNW CONSULTANCY PTE. LTD. Full time

    Roles & ResponsibilitiesCorporate Secretarial Associate / Senior AssociateYou will be responsible for handling portfolios of locally incorporated in attending to their corporate secretarial matters which include incorporation, registration and the administration of companies, statutory compliance, and liaison with ACRA. The successful candidates must be...


  • Singapore Hnw Consultancy Pte. Ltd. Full time

    Corporate Secretarial Associate / Senior AssociateYou will be responsible for handling portfolios of locally incorporated in attending to their corporate secretarial matters which include incorporation, registration and the administration of companies, statutory compliance, and liaison with ACRA. The successful candidates must be conversant with the full...

  • Company Secretary

    2 weeks ago


    Singapore Space Executive Pte. Ltd. Full time

    Our client is a rapidly expanding digital infrastructure company committed to transforming the digital landscape. As a leading player in the region, they are at the forefront of innovation, driving technological advancements that shape the future. To support their growth trajectory, they are seeking a dynamic individual to join their team as a Company...


  • Singapore Enterprise Corporate Services Pte Ltd Full time

    We invite highly motivated professionals to join our team, and together you willManage a portfolio of clients with minimal supervision.Provide corporate secretarial and administrative support to clients.Prepare and maintain statutory records in compliance with the laws.File returns with the Accounting and Corporate Regulatory Authority.Draft resolutions and...


  • Singapore Zico Corporate Services Pte. Ltd. Full time

    ZICO Corporate Services is a dedicated, one-stop service provider of company secretarial services. Our team assists corporations and private investors on an array of dedicated services from formation of legal entities, corporate secretarial services to related consultancy services that are central to all public and private limited companies, branches and...


  • Singapore Apex Business Advisory Services Pte. Ltd. Full time

    Responsibilities :Handling full spectrum of corporate secretarial duties including company incorporations, companies strike off, preparation of directors'/ shareholders' resolutions for on-going corporate secretarial matters for clients, opening bank accounts and change of signatories, etcManaging, monitoring and advice on annual compliance for the...


  • Singapore Cf Administration Pte. Ltd. Full time

    Provide Corporate Secretarial advice to clients.Prepare or renew minutes of Directors' and Shareholders' meetings as well as Directors' and Shareholders' resolutions for specific transactions.Manage a portfolio of companies.Ensure compliance with relevant statutory and regulatory requirements.Perform any duties and responsibilities as may be assigned by the...