Administrative Officer

2 weeks ago


Singapore Secretary Of The Synod Of The Diocese Of Singapore Full time

The Diocese of Singapore (DOS) has under her umbrella, 27 churches, community services, schools and chaplaincies. The Diocesan Central Administration (DCA) is the corporate headquarter for DOS.

Responsibilities:

  • Provide admin support for parish membership related matters i.e. baptism, confirmation, transfer etc.
  • Provide guidance to parishes in adhering to Diocesan standard operating procedures and guidelines pertaining to parish membership and confirmation matters
  • Extract / obtain annual parish and (overseas) deanery statistics (attendance, baptism, communicants etc.)
  • Coordinate confirmation schedule with Bishop and parishes
  • Ensure accurate record-keeping within the Data Management Programme (DMP) and address system issues encountered by users with the vendor.
  • Responsible for the timely report submission on membership-related statistics for Synod
  • Assist in training and licensing of parish workers and lay readers
  • Assist in implementation of clear procedures and policies for Diocesan compliance related matters including PDPA, cybersecurity measure, child protection etc.
  • Assist in implementation & management of Diocesan Document Management System (DDMS)
  • Form part of the DCB Emergency response team
  • Any other duties as assigned by CAO and/or Head (Membership, Licensing & Compliance

Requirements:

  • Possess at least a Diploma in Administration or other relevant fields
  • Fluent in English (speaking and written), ability to converse in Mandarin will be an advantage
  • Able to maintain high level of integrity and competency in keeping confidentiality of information and related documents
  • Good with interpersonal skills
  • Meticulous, responsible and independent worker
  • IT Savvy

Salary will commensurate with qualifications and work experience.
Please submit your application with updated resume indicating your notice period and expected salary. Only shortlisted applicants will be notified.



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