Manager/ Senior Assistant Manager, Administrative Support

3 months ago


Singapore NTU (Nanyang Technology University- Main Office-HR) Full time
Key Responsibilities:
  • Oversee daily operations across various functions such as administration, logistics, procurement and finance related activities.
  • Work closely with various units / stakeholders and ensure governance of respective policies, procedures and systems with conflict resolution where needed.
  • Support sourcing and recruitment in the Corporate Laboratory, working closely with department heads/principal investigators and HR partners throughout the hiring process and on all HR-related matters.
  • Oversee the hiring and engagement of full-time students and student helpers.
  • Develop and maintain HR documentation, ensuring headcount and budget sufficiency.
  • Manage lab funds and budget, handling finance processes such as invoicing and fund requisitions.
  • Track budgets and expenses of various projects and accounts, ensuring adherence to policies and guidelines.
  • Oversee expenditures and claims for research purchases, conference/research travel, and visiting professors.
  • Prepare and maintain accurate and up-to-date financial records and reports, providing financial insights to management.


Qualifications:
  • Recognized university degree in relevant disciplines
  • At least 5 years of relevant working experience in a university or research institute environment
  • Strong finance experience and analytical and numerical skills
  • Good communication, interpersonal and time management skills
  • Resourceful, meticulous, open-minded and adaptable to changes, and able to multi-task
  • Proficient in Microsoft / standard office applications
  • Able to maintain confidentiality.


Hiring Institution: NTU
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