Project manager and assistant

4 days ago

Singapore This Is An IT Support Group Full time

Join us as a member of Barclays’ Human Resources team, where you’ll play a pivotal, hybrid role and provide first-class project/business management and administrative assistance to the APAC Head of HR and the wider HR team. You’ll be partnering in executing key initiatives for the region, ensuring global processes are adopted in APAC and maintaining connectivity across various teams. You may be assessed on key critical skills relevant for success in the role like supporting operational efficiency and previous colleague/customer/client experience within the organization, including the identification of areas for improvement, streamlining of processes, and implementation of best practices to enhance productivity, effectiveness and experience. You will also have oversight to book of work, including assistance with initiatives, projects, research, and analysis to support decision-making. Previous job experience in proficient understanding and proven ability to effectively manage the executive's schedule, handling correspondence, preparing presentations and reports, and providing other administrative assistance as needed will be a plus. Excellent communication skills with internal and external stakeholders, management of communication channels and ensuring effective coordination across different departments and teams are relevant for success in this role. Purpose of the role To manage the executive's schedule, handling correspondence, preparing presentations and reports, and providing other administrative support as needed. Accountabilities Management of senior executive members' calendars and overseeing their timely responses to meeting invitations and requests. Planning and arranging travel itineraries, including flights, accommodation, and ground transportation, ensuring timely and efficient travel for the executive. Proactively anticipating the needs of the senior executive, prioritizing tasks, and ensuring timely completion. Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organization management tasks. Management and facilitation of senior executive members' meetings. Analyst Expectations To perform prescribed activities in a timely manner and to a high standard consistently driving continuous improvement. Requires in-depth technical knowledge and experience in their assigned area of expertise. Thorough understanding of the underlying principles and concepts within the area of expertise. They lead and supervise a team, guiding and supporting professional development, allocating work requirements and coordinating team resources. If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L – Listen and be authentic, E – Energise and inspire, A – Align across the enterprise, D – Develop others. OR for an individual contributor, they develop technical expertise in the work area, acting as an advisor where appropriate. Will have an impact on the work of related teams within the area. Partner with other functions and business areas. Takes responsibility for end results of a team’s operational processing and activities. Escalate breaches of policies/procedure appropriately. Take responsibility for embedding new policies/procedures adopted due to risk mitigation. Advise and influence decision making within own area of expertise. Take ownership for managing risk and strengthening controls in relation to the work you own or contribute to. Deliver your work and areas of responsibility in line with relevant rules, regulation and codes of conduct. Maintain and continually build an understanding of how own sub-function integrates with function, alongside knowledge of the organisation's products, services and processes within the function. Demonstrate understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation sub-function. Make evaluative judgements based on the analysis of factual information, paying attention to detail. Resolve problems by identifying and selecting solutions through the application of acquired technical experience and will be guided by precedents. Guide and persuade team members and communicate complex/sensitive information. Act as contact point for stakeholders outside of the immediate function, while building a network of contacts outside team and external to the organisation. All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship – our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset – to Empower, Challenge and Drive – the operating manual for how we behave. #J-18808-Ljbffr

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