Facilities Coordinator

4 weeks ago

Singapore SODEXO SINGAPORE PTE. LTD. Full time
Roles & Responsibilities

Key Result Areas

· Preparation and data entry of requisitions for supplier and event payments in the iProcurement system

· Set up of new suppliers in iProcurement system

· Obtain quotes from suppliers prior to raising requisition for purchase order in the system

· Provide relief for Client Service and Mailroom team if required

· Order / Maintain office stationery & consumables through iProcurement/Optimum including obtaining quotes for the unlisted products

· Office equipment maintenance and ordering. (ie. water filters, dishwasher, etc)

· Liaise with contractors for site work, eg. maintenance, installations

· Assist with the set up of client and staff meetings/functions as required

· Liaise with MGTI for any IT requirements

· Liaise with building management when required in conjunction with Site Manager

· Ensure regular cleaning inspections are scheduled with the cleaners and building management

· PM Maintenance scheduling and compliance to ensure all PM works are scheduled and executed with the agreed timelines and vendor contracts

· Quality assurance and service verification through tracking and reviewing service reports ensuring accuracy

· Provide access to security technicians for monthly maintenance of the security system

· Update Floor wardens list & co-ordinate training with building management

· Locker Management

· Manage Clear desk policy

· Manage after hours access for functions, e.g. air/con, cleaning etc.

· Actively manage Sydney Smart office space on a daily basis

· Management of Facilities inbox

· Manage the Mailroom Operations to ensure zero loss of documentations, accurate tracking of all incoming and outgoing mails and adherence to approved SOP and compliance requirements

· Ensure optimal staffing levels in the Mailroom and BOH at all times through effective manpower scheduling to mainain uninterrupted operations

· Conduct regular site inspections to check general office condition and inventory levels of stationery/supplies.

· Any other facilities tasks related to smart office as directed by the Site Manager

Knowledge, Skill and Abilities Required

· Minimum a Diploma in Facilities Management or its equivalent

· A proven background in the field of facility or similar related discipline

· Working knowledge of the statutory requirements and their application in OH&S and knowledge of government agencies and key client framework

· Computer literate in Microsoft Office and Access

· Excellent time management and teamwork skills

· Commitment to continuous improvement and best practice

· Excellent grooming and personal hygiene standards

· Self motivated and lateral thinking

Languages: English Fluent. Bilingual will be advantageous

Tell employers what skills you have

Microsoft Office
Water
Business Continuity
Quality Assurance
Inventory
Vendor Contracts
Consumables
Mailroom
Data Entry
Investment Management
Vendor Management
Equipment Maintenance
Requisition
Teamwork Skills
Facilities Management

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