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Operations Administration Executive

1 month ago

Singapore SANTE MACHINERY PTE LTD Full time
Roles & Responsibilities

Key Responsibilities:

· Assist the Head of Operations and Head of Operations Administration in all daily tasks and matters in the Operations Department.

· Coordinate with Operations Department and Sales & Marketing Department in project executions, including processing customer purchase order, creating delivery orders and return forms, arranging equipment testing and maintenance, as well as responding to customer requests, clarifications and resolving any issues with customers as soon as possible.

· Prepare and submit tax invoices, progress claims and statement of accounts to customers as well as following up with customers on receivable and final accounts for completed projects.

· Liaise with vendors to support project executions and verify vendor invoices against tasks completed before submitting to Accounts Department for timely payment to vendors.

· Perform asset, inventory and financial reconciliation with Accounts Department and generate monthly reports for Management.

· Use Enterprise Resource Planning system to complete daily tasks and assist in the implementation and improvements of the system.

· Ensure procedures, products and services rendered comply to Company policies, government regulations and ISO standards.

· Maintain historical records for annual accounting and ISO audits.

· Undertake additional tasks and responsibilities when required or as instructed

Pre-Requisites:

· GCE N/O Level or equivalent qualifications and proficient in Microsoft Office tools.

· Team player with strong work ethics, initiative, strong communication and organization skills and ability to multi-task under tight deadlines

· Relevant experience with ERP system and in construction industry will be an advantage

Remarks:

· 5 days work

· Working hours: Mon to Thurs (8.00am-5.30pm), Fri (8.00am-4.30pm)

· Transport provided at Joo Koon MRT

Tell employers what skills you have

Microsoft Office
Progress
ERP
Processing
customers purchases
Communication Skills
Project Execution
Organization Skills
Team Player
customer requests