Operations and Administrative Executive

1 week ago


Singapore HARWIN ASIA PTE. LTD. Full time
Roles & Responsibilities

Key Responsibilities

  • Oversee day-to-day office administration to ensure smooth operations.
  • Provide comprehensive secretarial and administrative support to management, including board-related matters, meeting coordination, presentation reports and take minutes and follow up on action items to ensure timely completion.
  • Manage management's calendars, schedule appointments, and coordinate meetings and overseas business trips.
  • Handle correspondence, including emails and phone calls, ensuring prompt responses.
  • Maintain an organized filing system for easy access to up-to-date documents.
  • Oversee facility management, including the maintenance of office equipment and supplies.
  • Manage the procurement and administration of office supplies and pantry stock.
  • Organize company events, staff activities, and handle corporate/staff gifts.
  • Provide personal assistance to management when required.
  • Support various projects and any other ad-hoc duties as assigned

Requirements

  • Minimum Diploma in Business Administration or a related field.
  • At least 3 years of administrative and secretarial experience, preferably with exposure to event management and management-level support.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Strong written and spoken communication skills in both English and Chinese
  • Highly organized, detail-oriented, and able to multitask effectively in a fast-paced environment.
  • Professional demeanor with a strong work ethic and discretion.
  • Excellent interpersonal and communication skills.
  • Ability to work independently while collaborating effectively with various teams.
Tell employers what skills you have

Outlook
Microsoft PowerPoint
Able To Multitask
Microsoft Office
Microsoft Excel
Ability To Work Independently
Interpersonal Skills
Administration
Event Management
Procurement
PowerPoint
Office Administration
Time Management
Communication Skills
Administrative Support
Excel

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