Operations and Administrative Executive
1 week ago
Key Responsibilities
- Oversee day-to-day office administration to ensure smooth operations.
- Provide comprehensive secretarial and administrative support to management, including board-related matters, meeting coordination, presentation reports and take minutes and follow up on action items to ensure timely completion.
- Manage management's calendars, schedule appointments, and coordinate meetings and overseas business trips.
- Handle correspondence, including emails and phone calls, ensuring prompt responses.
- Maintain an organized filing system for easy access to up-to-date documents.
- Oversee facility management, including the maintenance of office equipment and supplies.
- Manage the procurement and administration of office supplies and pantry stock.
- Organize company events, staff activities, and handle corporate/staff gifts.
- Provide personal assistance to management when required.
- Support various projects and any other ad-hoc duties as assigned
Requirements
- Minimum Diploma in Business Administration or a related field.
- At least 3 years of administrative and secretarial experience, preferably with exposure to event management and management-level support.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Strong written and spoken communication skills in both English and Chinese
- Highly organized, detail-oriented, and able to multitask effectively in a fast-paced environment.
- Professional demeanor with a strong work ethic and discretion.
- Excellent interpersonal and communication skills.
- Ability to work independently while collaborating effectively with various teams.
Outlook
Microsoft PowerPoint
Able To Multitask
Microsoft Office
Microsoft Excel
Ability To Work Independently
Interpersonal Skills
Administration
Event Management
Procurement
PowerPoint
Office Administration
Time Management
Communication Skills
Administrative Support
Excel
-
Operations Executive
5 days ago
Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full timeRoles & ResponsibilitiesExecutive Ship Management (ESM) is a premier ship management company preferred by industry leaders for our superior professional expertise and bespoke services to discerning shipowners.ESM is part of Executive Group, an ensemble of seven maritime service providers, headquartered in Singapore with offices in 11 cities around the world....
-
Administrative Executive
2 weeks ago
Singapore EXECUTIVE OFFSHORE PTE. LTD. Full timeRoles & ResponsibilitiesJob HighlightsWalking distance from Tanjong Pagar MRT Working hours: Monday - Friday 9 am - 6 pm Salary range: $2500 - $4000 (Depending on experience) Contract Job Opportunity (6 months and extendable) possible to convert to permanentResponsibilitiesProvide administrative support to the Chartering Department by conducting market...
-
Administrative Executive
3 weeks ago
Singapore Association of Women for Action And Research Part timeRoles & ResponsibilitiesAWARE is Singapore's leading gender equality advocacy organisation. For nearly 40 years, we have worked to identify and eliminate gender barriers through research, advocacy, education, and support services, including the Sexual Assault Care Centre and Women's Helpline.We are looking for a highly organised, detail-orientated, and...
-
Executive, Administration Operations
3 weeks ago
Singapore Rainbow Centre, Singapore Full timeRoles & ResponsibilitiesRainbow Centre envisions a world where persons with disabilities are empowered and thriving in inclusive communities.The Administration Operations team plays a key role in Rainbow Centre's Early Intervention Services, ensuring the smooth operations of the programme and assists the centre leaders in matters pertaining to financial,...
-
Singapore MIDDLETON INTERNATIONAL SCHOOL PTE. LTD. Full timeRoles & ResponsibilitiesDescriptionThe Senior Executive, Admin and Operations will be responsible for assigned administrative jobs related to the day-to-day operations of the school.Job Role & ResponsibilitiesReporting to the Admin and Operations Manager to support school administrative and operational matters. Perform general administrative duties. This...
-
Operations and Administration Specialist
2 days ago
Singapore NTU (Nanyang Technology University- Main Office-HR) Full timeJob DescriptionWe are looking for a highly skilled Senior Executive, Centre Operations & Administration to join our team at NTU. As a key member of the Centre team, you will be responsible for overseeing daily administrative functions and operational management of the Centre. This includes managing correspondence, meeting schedules, procurement of office...
-
Administrative and Operations Executive
3 weeks ago
Singapore MIDDLETON INTERNATIONAL SCHOOL PTE. LTD. Full timeRoles & ResponsibilitiesJob DescriptionWork with the Operations Manager and the Administration Manager to support school operations. Perform general administrative duties Meet and greet parents / students / visitors. Support procurement and inventory management of school resources including but not limited to teaching resources, stationery, kitchen...
-
Administrative Executive
3 weeks ago
Singapore ARCHEL ADVISORY PTE. LTD. Full timeRoles & ResponsibilitiesArchel Advisory is a leading insurance agency specializing in comprehensive financial planning services. We pride ourselves on providing exceptional client experiences through a deep understanding of financial needs and goals. As we continue to expand our operations, we are seeking a highly organized and motivated Administrative...
-
Principal Executive, Virtual Care
3 weeks ago
Singapore DOCTOR ANYWHERE OPERATIONS PTE. LTD. Full timeRoles & ResponsibilitiesAbout the teamOur Medical Services team is critical to the success of Doctor Anywhere. We are a team of healthcare and administrative professionals who oversee Doctor Anywhere's medical operations, including clinics, telemedicine, mobile services, and executive health screening and imaging center. With our patients as our top...
-
Principal Executive, Virtual Care
3 weeks ago
Singapore DOCTOR ANYWHERE OPERATIONS PTE. LTD. Full timeRoles & ResponsibilitiesAbout the teamOur Medical Services team is critical to the success of Doctor Anywhere. We are a team of healthcare and administrative professionals who oversee Doctor Anywhere’s medical operations, including clinics, telemedicine, mobile services, and executive health screening and imaging center. With our patients as our top...
-
Senior Ship Crewing Executive
3 weeks ago
Singapore EXECUTIVE OFFSHORE PTE. LTD. Full timeRoles & ResponsibilitiesExecutive Offshore was established to provide high quality services to the offshore industry. The company operates an exclusive fleet of modern offshore vessels to cater to clients requiring quality offshore support services in the Oil and Gas Industry.Executive Offshore is part of Executive Group, an ensemble of seven maritime...
-
Senior Executive, Administration and Operations
2 weeks ago
Singapore RMA CONSULTANTS PTE LTD Full timeRoles & ResponsibilitiesJob Summary:The Senior Executive, Administration and Operations will be responsible for providing administrative support including maintaining records, preparing information spreadsheets /reports, processing data, and operational logistics within the department in relation to the establishment of the Co-curricular Learning (CCL)...
-
Project and Operations Executive
3 weeks ago
Singapore TERAFIRE PRODUCTIONS AND ENGINEERING PTE. LTD. Full timeRoles & ResponsibilitiesJob DescriptionAssist project and operations team for administrative and coordination works (Pre & Pro) Assist the team to collate and consolidate monthly service and maintenance reports Responsible for record each transaction data in kinds of reports on monthly basis (monthly report) for Clients and Management Handling of...
-
Executive Administrator, Centre Operations
3 days ago
Singapore NTU (Nanyang Technology University- Main Office-HR) Full timeJob Summary: We are seeking a highly skilled and experienced Senior Executive, Centre Operations, to join our team at the Centre for Climate Change and Environmental Health (CCEH). The successful candidate will be responsible for overseeing the daily administrative functions and operational management of the Centre. About Us: CCEH is a leading research...
-
Executive Administrator
3 weeks ago
Singapore I2R CONSULTING & ENGINEERING SERVICES PTE. LTD. Full timeRoles & ResponsibilitiesWe are seeking a highly organized and detail-oriented Executive Administrator to join our team. As an Executive Admin, you will play a crucial role in supporting our office operations and ensuring smooth day-to-day activities. Your responsibilities will include:- Performing data entry tasks with accuracy and efficiency- Coordinating...
-
Senior Ship Crewing Executive
3 weeks ago
Singapore EXECUTIVE OFFSHORE PTE. LTD. Full timeRoles & ResponsibilitiesExecutive Offshore was established to provide high quality services to the offshore industry. The company operates an exclusive fleet of modern offshore vessels to cater to clients requiring quality offshore support services in the Oil and Gas Industry.Executive Offshore is part of Executive Group, an ensemble of seven maritime...
-
Project and Operations Executive
3 weeks ago
Singapore TERAFIRE PRODUCTIONS AND ENGINEERING PTE. LTD. Full timeRoles & ResponsibilitiesJob Description Assist project and operations team for administrative and coordination works (Pre & Pro) Assist the team to collate and consolidate monthly service and maintenance reports Responsible for record each transaction data in kinds of reports on monthly basis (monthly report) for Clients and Management Handling of...
-
Administrator/Executive Administrator
7 days ago
Singapore PASONA SINGAPORE PTE. LTD. Full timeRoles & Responsibilities• Location: Buona Vista• Working hours: 09:00 to 17:30 (Monday to Friday)Administrator/Executive Administrator (Contract, renewable, Japanese speaking)Job responsibilities:Accounting and general administrative assistance Assistance with director's duties Information gathering and reporting tasks Assistance with various event...
-
Executive Administrator
3 weeks ago
Singapore I2R CONSULTING & ENGINEERING SERVICES PTE. LTD. Full timeRoles & ResponsibilitiesWe are seeking a highly organized and detail-oriented Executive Administrator to join our team. As an Executive Admin, you will play a crucial role in supporting our office operations and ensuring smooth day-to-day activities. Your responsibilities will include:- Performing data entry tasks with accuracy and efficiency- Coordinating...
-
Administration Executive
3 weeks ago
Singapore HOUSE ON THE HILL PTE. LTD. Full timeRoles & ResponsibilitiesJob BriefWe are looking for an experienced Administration Executive to support the Administration function across our schools. You will work as part of a team and individually with little supervision. The Administration Executive reports directly to the Balmoral Crescent Principal. This role is broad in scope and requires flexibility...