Admin & HR Executive
3 weeks ago
5.5 WORKING DAYS
MON-FRI 0900HRS-1800HRS
SAT 0900HRS-1300HRS
33 UBI AVE 3, VERTEX BUILDING
SGD$2500 - $3000
ADMIN EXECUTIVE
- Responsible for all entity's inventory management (pantry, stationery,products, etc.).
- Filing and documentation.
- Organize filing with proper and sufficient records kept up to date.
- Process monthly payments to the accountant.
- Collect and file mail letters accordingly and raise disputes if necessary.
- Reply to emails and rectify feedback/complaints.
- Compare and apply for different payment merchants for various entities.
- Act as a Personal Assistant to the Managing Director.
- Create letters, contracts, and terms & conditions documents.
- Make necessary calls or emails for any billing disputes.
HUMAN RESOURCE
- Oversee, update, and seek approval for staff matters and update personnel files.
- Submit and collect childcare/maternity leave claims via GoGovSG.
- Apply for SFEC/PSG grants for company training and subsidies.
- Research and apply for courses to upgrade staff skills and ensure proper filing
- Keep the calendar up to date for birthdays, work permit renewals, and other HR deadlines.
- Update P-files, leave tracking, and employee records for all entities.
- Ensure monthly reimbursements are recorded accurately.
- Notify staff of their leave balance monthly and respond to all staff feedback and requests.
- Apply for or renew work permits.
- Track foreign worker SDL (Skills Development Levy) manually.
- Do monthly CPF submissions and ensure accurate records.
- Submit IR21 tax clearance for foreign workers when their work permit is canceled.
- Update and oversee quota availability monthly to ensure sufficient quota.
- Manage work permit renewals, applications, and medical requirements.
- Record and download foreign worker levy details.
- Manage appointments, dates, and reminders.
- Create, manage, and update job postings on Indeed, MCF, JobsDB,JobStreet, Facebook, and Telegram.
- Arrange interviews, onboarding and exit.
ACCOUNTS
- Record monthly expenses, billing, and ensure accuracy with bank records.
- Ensure staff reimbursements are processed correctly and on time.
- Ensure all staff salaries are paid accurately and on time.
- Record bank statements, ensuring no double recording and conducting cross-checks to prevent duplicate reimbursements.
- Ensure quarterly MCST (property maintenance) bills are paid and filed correctly.
Press Releases
Lifestyle
Tax
Administration
Payroll
Subsidies
Inventory Management
Property Maintenance
Public Relations
Grants
Vertex
Human Resource
Video Editing
Human Resources
Animation
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