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Executive Administrator

1 month ago

Singapore GIANT RECRUITMENT PTE. LTD. Full time
Roles & Responsibilities

Position: Executive Administrator

The Executive Administrator will ensure the efficient and effective operation of the office for a cutting-edge technology company with their regional office in Singapore.

The role demands exceptional organizational skills, attention to detail, and the ability to multitask in a dynamic and fast-paced environment.

Responsibilities

· Performs various secretarial, clerical, and administrative duties, but with specialized attention to the fact that the information, decisions, and communication involved may be sensitive or confidential.

· Manage the CEO's calendar, appointments, and scheduling, ensuring efficient time management and prioritisation of meetings and events.

· Facilitate seamless travel arrangement by arranging flights, accommodation, visas, and transportation for CEO and foreign staff visits to Singapore office.

· Coordinate and organise internal and external meetings, including preparing agendas, coordinating logistics, and providing necessary documentation.

· Ensure the necessary meeting room/facilities and necessary access passes are prepared for visitors and foreign staff access to the office.

· Co-ordinate and monitor the services provided by service partners and ensure that the outputs / outcomes are accurate and timely; meeting the standards set within the Service Level Agreement (SLA).

· Produce reports, presentations, and briefs as needed

· Assist with stationaries ordering and efficient running of the office

· Perform any other ad-hoc duties as assigned, demonstrating flexibility and a willingness to address various organizational needs.

Requirements

· Minimum Diploma/ bachelor's degree in any relevant field

· At least 5 years of relevant working experience

· Familiarity with current technologies, like desktop sharing, cloud services and VoIP

· Experience with word-processing software and spreadsheets (e.g. MS Office)

· Knowledge of online calendars and scheduling (e.g. Google Calendar)

· Excellent phone, email and instant messaging communication skills

· Excellent time management skills

· Solid organizational skills

· Confident, decisive, and experienced communicator with strong written and verbal skills that can use tact and diplomacy when interfacing with different personalities

· Professional and friendly demeanor

· Detail-oriented and able to work efficiently with minimal errors

· Proactive and willing to suggest additional areas of responsibility that can be delegated

· Independently seek to identify and resolve problems by being a creative and proactive problem-solver - be solution focused

· Ability to work in a fast-paced virtual environment, manage priorities/deadlines accordingly

· Tech-savvy, eager, and quick to learn new technology

· Capable of performing duties with a high level of confidentiality and discretion while exhibiting integrity and trustworthiness with sensitive information

· Cope well with ambiguity and changes in direction as solutions are developed

· Ambitious, engaging, positive self-starter, flexible, patient, and open-minded with a great attitude

Work location: Marina Bay Financial Centre (Work from office)

Working hours: 9am to 6pm(with 1 hr lunch break) Mondays to Fridays

Kindly submit your resume directly to siewhoon.foong@giantsingapore.com

Foong Siew Hoon (CEI Registration No: R1108953)

Giant Recruitment Pte Ltd (EA Licence 22C0921)

Tell employers what skills you have

Ability to Multitask
Executive Calendar Management
Techsavvy
Travel Arrangements
Office Management
Service Level
Solution Focused
Office Administration
Attention to Detail
Time Management
Verbal Skills
Spreadsheets
Google Calendar
Administrative Support
Diplomacy
Scheduling