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Administrator (Sales Department)

4 weeks ago

Singapore OPUS IT SERVICES PTE LTD Full time
Roles & Responsibilities

Procurement & Sales Admin

  • Preparation of Yearly ISO audit for procurement and office admin department
  • Liaison and negotiation with vendor on pricing/products/credit terms/value-added services & etc
  • Maintain and update vendor list regularly and as per ISO requirements
  • Conduct regular (yearly) vendor evaluation assessments as per ISO requirements
  • Preparation of price competitive form as per ISO requirements
  • Quotation sourcing
  • Verification of items in quotation
  • Process order via Finance system (Microsoft Dynamic Navision)
  • Raise Purchase Requisition (PR) and Purchase Order (PO) for all internal and external purchases
  • E-filing of PO related documents in systematic order
  • Conduct Bi-yearly archiving of documents (if necessary)
  • Coordination of logistic for delivery of goods to customer
  • Tracking list for POs to ensure timely response is provided to all relevant stakeholders and proper closure of all POs processed
  • Maintain and regular housekeeping of procurement storeroom
  • Asset tagging for new fix assets purchased, except IT equipment which are tagged by ITD
  • Overseas Travel arrangements for internal and external staff (project base)
  • Maintain and Tracking list for office Insurance, Maintenance, licenses, Assets / vehicle
  • Yearly renewal on office Insurance, Maintenance, licenses, Assets / vehicle
  • Coordination of work with vendor on office furniture & fittings, office maintenance, building maintenance, miscellaneous work to ensure office environment is safe for work
  • Ordering of office stationeries and pantry supplies
  • Printing of namecards and issuing of keys for all new joint staff
  • Create season parking IDs for staff via Mapletree Portal
  • Arranging of courier
  • Arrange for vouchers to be issued to staff (Service recognition award)
  • Support Sales Team with weekly report for meeting.

Tell employers what skills you have

Negotiation
Microsoft Office
Microsoft Excel
Archiving
Housekeeping
Arranging
Administration
Procurement
Microsoft Teams
Sourcing

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