Order Processing Coordinator

4 weeks ago

Singapore YOKOGAWA ELECTRIC INTERNATIONAL PTE. LTD. Full time
Roles & Responsibilities


This is a 2-year contract (Renewable) role as Project Coordinator. He/She is responsible for managing vendor invoice tracking and consolidation, ensuring accuracy and providing support to the Program Management Team in the preparation of customer invoices. This role involves coordinating with vendors, internal departments, and customers to ensure compliance with Program Procedures and timely payments.


Vendor Invoice Tracking and Consolidation:

  • Track and monitor vendor invoices to ensure timely submission and resolution of discrepancies.
  • Consolidate and reconcile vendor Invoices, Purchase Orders, and receipts to facilitate financial reporting.

Invoice Preparation and Support:

  • Assist and coordinate with the other departments in the Program Management Team for the preparation of customer invoices, including verifying pricing, quantities, and all related supporting documentation.
  • To assist in generating and distributing customer invoices in a timely and accurate manner, ensuring compliance with contractual terms and billing requirements.

Communication and Coordination:

  • To Communicate effectively with vendors, internal departments, and customers to resolve Invoice-related queries, disputes, and issues.
  • Provide support and assistance to customers regarding Invoice inquiries, billing disputes, and payment processing.

Record Keeping and Documentation:

  • Maintain organized and accurate records of vendor invoices, customer invoices, and related financial documents.
  • Assist in the preparation of financial reports, analyses, and reconciliations as required by management.

Process Improvement and Compliance:

  • Ensure compliance with company policies, accounting standards, and regulatory requirements related to invoicing and financial reporting.

Requirements:

  • Minimum 1 year of working experience in order processing in any industry or project engineering.
  • Minimum Diploma and above.
  • Knowledge of accounting software, Microsoft Office applications, and invoice processing systems.
  • Prior experience in invoice processing, accounts payable/receivable, or administrative support is preferred.
  • Ability to manage multiple tasks, prioritize workload, and meet deadlines.
  • Adaptability and willingness to learn new processes and technologies.


Other information:

  • Contract Duration: 2 years project (May be renewable)
  • Working hours: 830am - 530pm (Monday to Friday)




By responding to Yokogawa’s advertisement, consent is considered given to Yokogawa to collect the required personal data for the purpose of recruitment with expectation that Yokogawa will protect personal data with security safeguards that are reasonable and appropriate to the sensitivity of the personal data, to protect it from unauthorized access, use or disclosure and complies with applicable regulatory requirements with respect to the retention of personal data


Tell employers what skills you have

Microsoft Office
Process Improvement
Consolidation
Venture Capital
Invoicing
Order Processing
Program Management
Order Fulfillment
Adaptability
Compliance
Accurate Data Entry
Administrative Support
Accounting Standards
Project Coordination
Regulatory Requirements
Project Engineering

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