Executive Administrative Assistant

1 week ago


Singapore TG ENERGY TRADING PTE. LTD. Full time
Roles & Responsibilities

Company Description

Tokyo Gas Energy Trading (TG Energy Trading) is the trading arm and sister company of Tokyo Gas Asia.

Tokyo Gas Asia: https://www.tokyogas-asia.com/about_us/

Founded in 2014 as a wholly owned subsidiary of Tokyo Gas Co., Ltd., Tokyo Gas Asia contributes to the sustainable growth of the Southeast Asian region by developing energy infrastructure and promoting clean energy solutions. With offices in Singapore, Jakarta, Bangkok, Hanoi, Ho Chi Minh City and Manila, Tokyo Gas Asia is committed to being the leading energy company in Southeast Asia, utilising our long-accumulated know-how and expertise in Japan. Tokyo Gas Asia believes it is our responsibility to deal forthrightly with the issue of climate change by promoting next-generation technologies — such as Hydrogen, Ammonia, CCUS and Methanation — to achieve net-zero CO2 and to lead the transition to a decarbonised society.

Role Description

TG Energy Trading Pte. Ltd. is currently looking for a full-time Administrative Assistant to manage all administrative matters. The incumbent will be reporting to the HR and Admin Manager.

Location: 50 Raffles Place

Working Hours: Monday to Friday, 8.30am to 5.15pm

Employment Type: Permanent, Full-time

Responsibilities

  • Oversee all daily office operations and ensure smooth functioning of administrative processes.
  • Provide secretarial support for other staff.
  • Prepare and disseminate correspondence, memos and forms.
  • Liaise with external vendors and service providers for office-related matters.
  • Liaise with corporate secretary on corporate secretarial matters (e.g. AGM).
  • Collaborate with the IT team in HQ and external vendors on all IT matters.
  • Manage inventory and procurement of office supplies, which include stationery and multimedia equipment.
  • Coordinate office events, meetings and appointments.
  • Liaise with Tokyo Gas Asia's accounting team on payment matters.
  • Liaise with building management on maintenance of office.
  • Make travel arrangements for the team – visas, flights, hotels.

Qualifications

  • Excellent organizational and time management skills
  • Strong written and verbal communication abilities
  • Proficiency in Microsoft Office Suite
  • Previous experience in an administrative role
  • Ability to handle sensitive information with confidentiality
  • Detail-oriented and proactive approach to work
  • Diploma or Bachelor's degree in Business Administration or related field
Tell employers what skills you have

Ability to Multitask
Microsoft Office
Microsoft Excel
Verbal Communication
Multimedia
Travel Arrangements
Office Management
Administration
Procurement
Written Communications
Administrative Support
Scheduling
Ability to Prioritize

  • Singapore EXECUTIVE OFFSHORE PTE. LTD. Full time

    Roles & ResponsibilitiesJob HighlightsWalking distance from Tanjong Pagar MRT Working hours: Monday - Friday 9 am - 6 pm Salary range: $2500 - $4000 (Depending on experience) Contract Job Opportunity (6 months and extendable) possible to convert to permanentResponsibilitiesProvide administrative support to the Chartering Department by conducting market...


  • Singapore A Plus Manpower Services Full time

    Accounting and Administrative Support:A Plus Manpower Services is seeking an Executive Administrative Assistant to provide accounting and administrative support for two affiliated companies. In this role, you will be responsible for managing daily financial tasks, including bookkeeping, expense claims, and bank reconciliations.The ideal candidate will have a...


  • Singapore Margin Wheeler Pte Ltd Full time

    We are seeking a highly organized and detail-oriented Executive Administrative Assistant to join our team at Margin Wheeler Pte Ltd.The successful candidate will be responsible for supporting the CEO in both personal and administrative capacities. This hybrid role will go beyond traditional executive support, encompassing elements of business operations, and...


  • Singapore FINELINE DECOR PTE. LTD. Full time

    Job Title: Project Admin ExecutiveDescription: We are seeking a highly skilled and experienced Project Admin Executive to join our team. The successful candidate will be responsible for tracking project status, assisting the Project Manager, and providing administrative support to the accounting department.Key Responsibilities* Track project status and...

  • Executive Assistant

    2 days ago


    Singapore CWP PRECAST PTE. LTD. Full time

    Job Summary:We are seeking an experienced Executive Assistant - Accounts and Administration to join our team at CWP PRECAST PTE. LTD. In this role, you will be responsible for providing administrative support to the wider organisation, including managing office supplies, maintaining records, and coordinating with internal and external stakeholders.About the...


  • Singapore PASONA SINGAPORE PTE. LTD. Full time

    Roles & Responsibilities• Location: Buona Vista• Working hours: 09:00 to 17:30 (Monday to Friday)Administrator/Executive Administrator (Contract, renewable, Japanese speaking)Job responsibilities:Accounting and general administrative assistance Assistance with director's duties Information gathering and reporting tasks Assistance with various event...


  • Singapore ACROMETA GROUP LIMITED Full time

    Roles & ResponsibilitiesWe are looking for a highly organized and detail-oriented Administrative Assistant to support our Human Resources department and assist the Directors with administrative tasks. This individual will focus primarily on HR-related activities but will also provide executive-level administrative support when needed. The ideal candidate...


  • Singapore ACROMETA GROUP LIMITED Full time

    Roles & ResponsibilitiesWe are looking for a highly organized and detail-oriented Administrative Assistant to support our Human Resources department and assist the Directors with administrative tasks. This individual will focus primarily on HR-related activities but will also provide executive-level administrative support when needed. The ideal candidate...


  • Singapore EXECUTIVE OFFSHORE PTE. LTD. Full time

    Roles & ResponsibilitiesExecutive Offshore was established to provide high quality services to the offshore industry. The company operates an exclusive fleet of modern offshore vessels to cater to clients requiring quality offshore support services in the Oil and Gas Industry.Executive Offshore is part of Executive Group, an ensemble of seven maritime...


  • Singapore Staffking Pte Ltd Full time

    At Staffking Pte Ltd, we are seeking a highly organized and detail-oriented individual to join our team as an Executive Administration Assistant. In this role, you will be responsible for handling office documentations, correspondence, and email management. You will also be tasked with organizing files and maintaining data, as well as managing phone calls...


  • Singapore EXECUTIVE OFFSHORE PTE. LTD. Full time

    Roles & ResponsibilitiesExecutive Offshore was established to provide high quality services to the offshore industry. The company operates an exclusive fleet of modern offshore vessels to cater to clients requiring quality offshore support services in the Oil and Gas Industry.Executive Offshore is part of Executive Group, an ensemble of seven maritime...


  • Singapore Baker Tilly Singapore Full time

    At Baker Tilly Singapore, we welcome highly motivated and committed individuals who share our core values to join us. We are committed to our values of leading by example, delivering quality services with integrity, communicating openly, acting ethically, and fostering a community built around civic responsibility and teamwork. We are seeking a proactive...

  • Executive Assistant

    7 days ago


    Singapore Agency For Science, Technology And Research Full time

    Key ResponsibilitiesWe are seeking an experienced Executive Assistant who can provide high-level administrative support to our Procurement and Administration team. Key responsibilities include:Supporting the procurement process by translating purchase requests from the technical team to online procurement systemsPerforming or supporting various activities...


  • Singapore Water Pump Professional Pte Ltd Full time

    **Job Title:** Administrative ExecutiveJob Description:We are seeking an experienced Administrative Executive to join our finance team. In this role, you will be responsible for supporting our accountants and finance team with various administrative tasks. Your duties will include data entry, AP invoicing, managing employee reimbursements, maintaining the...


  • Singapore LETACT CLOUD PTE. LTD. Full time

    Roles & ResponsibilitiesJob Title: ADMIN ASSISTANTJob Type: Full-timeSalary: S$3,800 – S$4,200Experience Required: Minimum 2 years in a ADMIN Assistant or similar roleJob Description:We are looking for a highly organized, proactive, and experienced ADMIN assistant to provide comprehensive administrative support to our executive team. The ideal candidate...


  • Singapore This is an IT support group Full time

    Job Description:Company OverviewThis is an IT support group providing technical assistance to clients. We are seeking a highly skilled Administrative Executive to join our team.


  • Singapore BAKER TILLY CONSULTANCY (SINGAPORE) PTE. LTD. Full time

    Roles & ResponsibilitiesAt Baker Tilly Singapore, we welcome highly motivated and committed individuals who share our core values to join us. We are committed to our values of leading by example, delivering quality services with integrity, communicating openly, acting ethically, and fostering a community built around civic responsibility and teamwork.We are...


  • Singapore ARCHEL ADVISORY PTE. LTD. Full time

    Roles & ResponsibilitiesArchel Advisory is a leading insurance agency specializing in comprehensive financial planning services. We pride ourselves on providing exceptional client experiences through a deep understanding of financial needs and goals. As we continue to expand our operations, we are seeking a highly organized and motivated Administrative...


  • Singapore Ang Mo Kio-Thye Hua Kwan Hospital Ltd Full time

    Job Description Provide support to the administrative needs of Board of Directors (BOD), Board of Trustees (BOT) and CEO Engage internal and external stakeholders in a professional manner and act as first point of contact Manage day-to-day correspondences, mails and filing Maintain and manage office supplies and equipment for Executive Office Facilitate...


  • Singapore CAREER STORY PTE. LTD. Full time

    Roles & ResponsibilitiesAdministrative Assistant (Banking Environment)The Administrative Assistant provides support to department heads by managing administrative tasks and coordinating operations. This role also involves assisting the Chief Executive as needed.Key Responsibilities: Serve as the central point of contact for the department. Prepare, edit,...