Program Management Office

2 weeks ago

Singapore AVENSYS CONSULTING PTE. LTD. Full time
Roles & Responsibilities

Avensys is a reputed global IT professional services company headquartered in Singapore. Our service spectrum includes enterprise solution consulting, business intelligence, business process automation and managed services. Given our decade of success we have evolved to become one of the top trusted providers in Singapore and service a client base across banking and financial services, insurance, information technology, healthcare, retail, and supply chain.

We are currently looking to hire Program Management Office.

This is an exciting opportunity to expand your skill set, achieve job satisfaction and work-life balance. More details as below.

Job Type: One-year Renewable Contract

Responsibilities:

Supporting Alignment of Objectives:


• Assist in documenting and tracking program objectives to ensure alignment with business goals.


• Gather and organize information on business goals and program objectives.

Managing Interdependencies and Resources:


• Help identify and document interdependencies between projects.


• Assist in resource allocation and scheduling across different projects.


• Maintain resource utilization reports and dashboards.

Monitoring Program Strategy and Progress:


• Collect and compile progress reports from various project teams.


• Assist in the preparation of program strategy documents and presentations.


• Track milestones and deliverables to ensure timely completion.

Providing Governance and Structure:


• Assist in setting up and maintaining governance frameworks and documentation.


• Ensure that program documentation is complete, current, and stored appropriately.

Managing Risks and Changes:


• Support risk management processes by maintaining risk registers and tracking mitigation actions.


• Document change requests and track their status and impacts on the program.

Facilitating Communication:


• Act as a liaison between project teams and stakeholders by organizing meetings and maintaining communication logs.


• Prepare meeting agendas, minutes, and follow-up action items.

Collaborating with Account Partners and Service Lines:


• Assist in coordinating meetings and communication between the program manager, account partners, and service lines.


• Document and track strategic and business alignment activities.

Financial Management


• Monthly Timesheet Management


• Verify deliverables and issue Certificate of Completion


• Account and clocking management

1. Resource Management


• Manage resource onboarding/offboarding


• Provide central induction on staff onboarding (regarding platform, administrative needs, and general processes)


• Facilitate DSTA Hacker Rank Testing (Check completion, Follow-Up and filing)


• Manage MSD Clearances (Approvals, Submission & Documentation)


• Manage visitor access to ConnectionOne T5L9


• Ensure that master resource list is updated


• Validate that resources clock utilisation accurately and timely


• Letter of appointment

2. Asset Management


• DSTA Assets Applications Installation & Set-up (Developer Laptop)


• Re-tagging/issuance of IBM/Authority assigned devices


• Bi-Annual asset stocktaking


• Ensure that asset tracking list is updated


• Tracking and renewal of eLOA

3. Security and Compliance Management


• DS&P (Standard items only – access etc)


• Access management for security purposes (assigning of high-level access to track's box, project's groupchat, etc)


• Security Incidents


• Ensure that quarterly Security Briefings are conducted with attendance-taking

4. Hiring Management


• Submission of Work Item Creation


• Creation of tram ticket for hiring


• Bond Cart management and approval

5. Financials and Billing Management


• Ensure that billing is done properly and on time


• Manage issuance of Performance bond


• Validate SubK invoices for accuracy on costing and payment

6. Bid Management


• Ensure that bid proposal is done properly and closed on time

7. Governance:


• Track and report the program RAID


• Track and update on PIR


• Project Health Dashboard tracking

​WHAT'S ON OFFER

You will be remunerated with an excellent base salary and entitled to attractive company benefits. Additionally, you will get the opportunity to enjoy a fun and collaborative work environment, alongside a strong career progression.

To submit your application, please apply online or email your UPDATED CV in Microsoft Word format to preethi@aven-sys.com. Your interest will be treated with strict confidentiality.

CONSULTANT DETAILS

Consultant Name: Preethi Kanthappan

Reg No: R1765546

Avensys Consulting Pte Ltd
EA Licence 12C5759

Privacy Statement: Data collected will be used for recruitment purposes only. Personal data provided will be used strictly in accordance with the relevant data protection law and Avensys' privacy policy.

Tell employers what skills you have

Asset Management
Managed Services
Process Automation
Dashboard
Financial Management
Asset Tracking
Financials
Supply Chain
Risk Management
Strategy
Program Management
Compliance
Resource Management
Business Process
Scheduling
Financial Services

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