Senior Exec/ Assistant Manager, Administration

2 weeks ago


Singapore MCI CAREER SERVICES PTE. LTD. Full time
Roles & Responsibilities

Job Summary

1 year contract

Budget $3500-$4500

5 day week, 8.30am - 5.15pm

Location in Pioneer

Responsibilities

Administrative Management
- Coordinate and maintain accurate records of student candidature matters, including milestone tracking, extensions, and program variations
- Process and monitor student enrolment status, ensuring compliance with university policies and regulations
- Maintain comprehensive documentation of all candidature processes and procedures
- Generate regular reports on student progression and milestone completion

Thesis Advisory Committee (TAC) Administration
- Coordinate the establishment of TACs for new research students
- Schedule and organise regular TAC meetings
- Process TAC reports and follow up on recommendations
- Maintain records of supervisor arrangements and any changes
- Facilitate communication between students, supervisors, and committee members

Qualifying Examination Management
- Coordinate the scheduling of qualifying examinations
- Liaise with faculty to arrange examination panels
- Prepare and distribute relevant documentation to all parties
- Process examination outcomes and maintain records
- Follow up on any required revisions or resubmissions

Thesis Milestone Management
- Monitor and track student progress against key candidature milestones
- Send timely reminders to students and supervisors regarding upcoming deadlines
- Process milestone documentation and maintain records
- Coordinate review panels for milestone presentations
- Provide administrative support for confirmation of candidature processes

Thesis Submission and Examination
- Guide students through the thesis submission process
- Verify formatting and submission requirements are met
- Coordinate with examiners and process examination arrangements
- Track examination progress and follow up on delayed responses
- Process examination reports and coordinate revision requirements

Student Support and Communication
- Provide guidance to students regarding candidature procedures and requirements
- Respond to inquiries about milestone processes and thesis submission
- Maintain regular communication with students regarding their progression
- Organise information sessions and workshops on candidature processes
- Create and update guidance materials for students and supervisors

Requirements

Min. Diploma in any field with at least 3 years of school admin work experience.
Someone with very strong admin skillsets.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON,

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

Linda LIM
Registration Number: R1221302
EA Licence No: 06C2859 (MCI Career Services Pte Ltd)

Tell employers what skills you have

administering examinations
University Relations
Student Engagement
Administration
Compliance
Administrative Support
Administrative Management
student enquires
University Courses
Scheduling
Student Affairs

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