Assistant Event Manager

2 months ago

Singapore MCI GROUP ASIA PACIFIC PTE. LTD. Full time
Roles & Responsibilities

THE OPPORTUNITY

Creating impactful experiences and bringing visions to life. The talent is passionate creative, detail-oriented and someone who can manage the daily details and remains current or ahead with trends in event planning and production.


A mindful & creative producer, develop, manage, and deliver meetings and events programmes in the private sector in an international environment, offering the full range of MCI (wearemci) event solutions.

Effectively manage projects/events by creating and executing them against project timelines based on priorities, resource availability, and other project requirements


THE WORK

Project Management (40%)

  • Ownership and management of projects including virtual, hybrid and live events attributed to them.
  • Planning, budgeting, program and itinerary building, fostering stakeholders' relationships, identify upsell opportunities while delivering on project requirements.
  • Able to provide the full range of MCI services to current and potential clients.
  • Conduct internal pre-event briefings, and post-program debriefings with data analysis and market intelligence
  • Provide support to other parts of the SBU and other SBU’s, as required, in the interest of MCI.
  • Assume responsibility in ensuring key processes are followed & adhered to.

Leadership & Relationship Management (30%)

  • Represent MCI and participating at selected industry events, exhibitions, social events.
  • Plan, design and delegate operational roles within event/ project teams based on the team's skills and expertise.
  • Recognise team’s potential and effort, empower and mentor them to develop further.
  • Maintain good internal communication within the event / project teams.
  • Maintain enthusiasm and professional standards within their event / project teams.
  • Mentor and coaching team / project members
  • Regular and frequent communication with clients to monitor client satisfaction.
  • Build and maintain the continual development of relationships with suppliers, negotiating the best price and deals, setting up credit agreements, raising invoices, attending supplier visits to offices where appropriate.

Financial Management (20%)

Ensure the profitability of the events and projects, managing and verifying all income and expenditure


Administration and IT (10%)

Maintaining and updating of managerial tools such as PMT, Clockwork and all appropriate files and databases


THE CONNECTION

Reporting to the Director, Experiential and required to work closely with the Experiential team


THE MUST HAVE

  • Fluency in English, able to present to all levels of management
  • A minimum of 5 years of experience in the meetings industry demonstrating consistent progression in roles and responsibilities.
  • Extensive experience and track record of planning and executing small-and large-scale virtual and in person events across APAC and international environment.
  • Experience with management and operating of budgets and financial control.
  • Outstanding inter-personal and leadership skills.
  • Traveling onsite for inspections and accompanying events as required.
  • Good local knowledge of hotels, venues, and sites for international clients.
  • Good written and verbal communication.
  • Ability to make decisions and to prioritize tasks as well as remain calm under stress.
  • Problem solving skills & possess eloquent personal presentation skills.
  • Competence to work both autonomously and as part of a team.
  • Ability to motivate and coach team members.
  • Professional education in Event Management, Hotel Management, Tourism or another relevant domain.

THE GOOD TO HAVE

  • Additional Asian languages will be a bonus.
  • Digital savvy including word processing, spreadsheets, presentation packages and databases, preferably Word, Excel, PowerPoint.
  • Familiar with Accelo and Success Factor platforms but not a requirement as training will be provided

ADDITIONAL LOCAL BENEFITS

  • Competitive Annual Leave & Birthday Leave.
  • Employer paid business Travel Insurance, Medical Unlimited Whitecoat, Dental & Vision and Mental Wellness coverage.
  • Employer-paid Group Hospital & Surgical, Outpatient Clinical, Outpatient Specialist & Personal Accident.
  • Comprehensive internal L&D portal and opportunities for external courses.

Tell employers what skills you have

Budgets
Data Analysis
Financial Management
Operations
Problem Solving
Event Management
Business Travel
Strategy
Project Management
Attention to Detail
Client Management
Live Events
Communication Skills
Budgeting
Presentation Skills
Consulting
Team Player
Customer Service
Hotel Management

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