Executive Assistant Support Officer

2 weeks ago


Singapore RECRUIT EXPRESS SERVICES PTE. LTD. Full time
Roles & Responsibilities

Details:

  • Monday to Friday, office hours
  • Changi Business Park
  • Up to $4400 + AWS + VB
  • Minimum 2 years of secretarial experience

Job Description:

  • Support the main Exec Assistant to ensure smooth operation of the International Business Office (IBO) administrative functions.
  • Assist in booking travel arrangements, including flights, accommodation and transportation.
  • Support the application process for Visas for the IBO team. Liaison with travel agencies, embassies and other group companies to confirm the latest Visa requirements for travel designations.
  • Support EA to manage IBO team's calendars.
  • Manage official communications, including calls and emails. Act of point of contact between internal and external stakeholders.
  • Assist in planning and organizing both internal and external meetings and events. Ensure timely communication and preparation with all relevant parties.
  • Assist in reconciling and verifying the IBO team's travel and entertainment claims in accordance with the Company's business expense policy.
  • Organise and maintain records, files and documents relating to IBO administration
  • Assist in drafting and reviewing memos, letters and other correspondences
  • Ensure confidentiality and accuracy in handling sensitive information
  • Taking detailed meeting minutes
  • Administrative duties and any other duties assigned by the Executive Assistant.

Interested applicants, please submit your resume to:

Email: jaslynnkoh@recruitexpress.com.sg

Jaslynn Koh Li Wei R1546523

Recruit Express Services Pte Ltd 13C6614

Tell employers what skills you have

Microsoft PowerPoint
Microsoft Office
Brokerage
Microsoft Excel
International Business
Entertainment
Travel Arrangements
Interpersonal Skills
Administration
Hotel Booking
Ticketing Systems
Transportation
Versatility
Communication Skills
Organizational Effectiveness
Scheduling
Able To Work Independently
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