site admin
2 weeks ago
■ Provide technical assistance and support to contractors to ensure the proper understanding and application of AL standards and procedures and CDI requirement;
■ Ensures administration and dispatch of income/outcome couriers related to Project, registers the incoming and outgoing mails, copy and distribute documents
■ Organizes, files and maintains the Project Common Job File, including computer files, to insure that all files are well-organized and all useful documents can be found quickly ■ Upon request of Site Manager and/or Site Supervisors or Engineers, assist to organize, file and maintain the project technical documentation (home office and site), and quality documentation.
■ Organizes site team missions (accommodation and transportation booking, mission authorization forms, mission expenses re-imbursement)
■ Prepares, corrects, presents and issues documents (Word, Excel, PowerPoint) as requested by site team
■ Organizes reception of guests (accommodation and transportation booking, lunch and diner, meetings arrangement)
■ Upon request of Site team organizes and attends project meetings, prepare and issue meeting minutes when necessary
■ On Site Manager's request follows project tasks such as contractual issues and expediting
■ In charge of Air Liquide site team time sheets follow-up
■ In charge of updated drawings follow-up
■ In charge of daily meetings log book filing
In charge of PPE handover list follow-up
■ In charge of personnel identity record and follow-up
■ In charge of WSH training record and follow-up
■ In charge of site access cards preparation
■ Supporting the site team for the submission of documentation to the client side if needed
Qualifications
■ Sufficient knowledge of Admin work
■ At least 6 years' experience in project jobsite;
■ Good organization and coordination skills, capacity of independent working;
Tell employers what skills you haveTechnical Documentation
Missions
Microsoft Office
Microsoft Excel
Technical Assistance
Administration
Payroll
Data Entry
PowerPoint
Accounting
Authorization
Transportation
Communication Skills
Administrative Support
Excel
Microsoft Word
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