Event Coordinator

2 weeks ago

Singapore Singapore Gymnastics Full time
Roles & Responsibilities

Primary Purpose of the Role

To support the Events & Marketing Manager (EMM) to deliver at a world class level the 2025 SG Open and 2025 Rhythmic Asian Championships.

A successful event coordinator ensures event-related tasks are delivered in a professional manner in accordance with organisational and event goals.

Responsibilities

· Assist the Event & Marketing Managers with coordination of the event logistics which include, but not limited to:

  • Procurement of goods and services.
  • Management of the event registrations.
  • Communication to participating organisations - clubs and International Federations
  • Management of the logistics for the international Federations – accommodation, ground transport & meals
  • Management of participant music
  • Management of the ticketing

· Oversee the tracking and reporting of the Event Project Plans

· Update Event Reports on a monthly/weekly/daily basis, as progress and commitments are made.

· Work with the EMM to determine meeting schedules for the working groups and provide administration support for the meetings.

· Communicate with the contracted event companies in a professional manner and take detailed minutes during planning meetings.

· Manage the "event" email account responding to questions from International Federations.

· Management of the Accreditation printing and process for the events

· Work with the LOC and marketing team to ensure all event logistics and registration information is up to date on the event website.

· Research and investigate In-Kind partnership opportunities and follow-up.

· Assist the EMM with the Work Plan Manual.

· Act in a supporting role to the EMM onsite at the events.

· Managing delegated tasks during events e.g. accrediting/registering delegates; event control; results distribution; protocol; attending to/resolving un-planned incidents.

· Management of the Championship Office during event time

· Assist with post event debrief and reports.

· Ensue thank you letters are sent to all vendors, sponsors and partners.

Assist with any other general duties within the SG office as directed by the Events and Marketing Manager.

Requirements:

Personal Qualities

  • Energy: Self-motivated with a passion for sport and physical activity;
  • Excellence: a personal commitment to excellence;
  • Adaptability: embraces change and seeks to shape the future;
  • Collaborative: engages with others, respects diversity and works in a team;
  • Innovative: fosters a proactive culture of continual improvement;
  • Composure: 'can do' attitude and ability to thrive under pressure;
  • Personal Accountability: accepts responsibility and takes initiative.

Qualification Requirements

  • University degree in Business, Marketing or Communications; and or an equivalent combination of education and/or experience may be substituted for a degree
  • Passion for sport
  • Fluency & proficiency in spoken & written English
  • Proficiency in MS Office applications (Word, Excel and PowerPoint.)
  • Strong work ethic, making the most of time in the office.
  • Customer service, sales or clerical experience preferred.
  • Knowledge of the event industry and or gymnastics preferred.

Skills & Abilities

  • Strong project management, customer service and relationship building skills.
  • Strong written and verbal communication, able to deliver clear, concise information tailored to specific and varied audiences.
  • Exceptionally detail-oriented and organised, ensuring quality and consistent output.
  • Ability to effectively solve problems, think creatively, make decisions and take action, exercising independent judgment.
  • Ability to maintain a professional and positive attitude and work independently with little guidance in a fast-paced, changing environment.
Tell employers what skills you have

can do attitude
Collaborative
Ticketing
Event Management
MS Office
Procurement
Innovative Thinking
Adaptability
Attention to Detail
Pressure
Accountability
self-motivated Team Player
Customer Service
Customer Service Excellence

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