Event Coordinator

1 week ago

Singapore EVENTIZER PTE. LTD. Full time
Roles & Responsibilities

Event Coordinator

As Retail Event Organizer since 2013, we are looking for passionate, highly motivated and committed individual to join us as Event Coordinator, contributing in area of coordination, admin and sales.

Job Description:

The Event Coordinator will be responsible for event coordination, admin and sales. You will be given opportunity to serve and grow existing clients and events, hence be rewarded with commission. The ideal candidate should have a good understanding of event management, embrace its dynamics and possess great passion for it.

Key Responsibilities:

  • Create events layout plan.
  • Cost & Budget Management.
  • Event Booking & Calendar management.
  • Event confirmation & follow up.
  • Manage vendors & mall management relationship, expectation & needs.
  • Identify & invite vendor for events onboarding.
  • Invoice & Payment Management.
  • E-filling & uploading of document to cloud drive.
  • Documents submission, permit & license application.
  • Prepare & coordinate events logistics.
  • Prepare marketing material for events.
  • Social Media account maintenance.
  • Prepare & send sales report.
  • Prepare & record part-timer schedule.
  • Other assigned duties.

Key Requirement:

  • At least 1-2 years of relevant experience in event coordination, sales and admin.
  • Diploma & above, at least 2 years from graduation.
  • Experience in communication & coordination with mall management, in area of event space booking will be an advantage.
  • Willing to work late hours on events setup & pack-up nights, weekends & PH, in accordance to events schedule and needs.
  • Able to write & converse in English and Mandarin due to types of client served.
  • Knowledge of using Microsoft Excel, OneNote, Outlook, Xero and Canva.
  • Good administrative & coordination skill.
  • Excellent communications and organizational skills.
  • Service oriented, passionate about event management.
  • Positive attitude with strong interpersonal and problem solving skills.
  • A team player who is efficient, resourceful and meticulous.
  • Able to multi-task and work independently under a fast paced environment with tight deadlines with minimum supervision.

Benefits:

  • On the job training.
  • Opportunity to work and learn from director & executive as a team.
  • Exposure to all aspects of events, liaison with all stakeholders.
  • Career progression as event key in-charge.
  • Other benefits in remuneration.

Remuneration:

  • Basic $2.5k - $2.8k + Commission
  • Year end performance bonus.
  • Commission to be rewarded to event in-charged of profitable events.
  • Worker's Insurance.
  • Company phone & fees provided.
  • Late hour transport claim.
  • Remuneration will commensurate with relevant experience and contribution to be offered to suitable candidates.

Work hours, location & leave:

  • 5.5 days or 44 hours.
  • Work at Enterprise One at Kaki Bukit, lightly on event sites and any other productive area.
  • 12 days annual leave.

Application Process:

  • Serious Applicant only.
  • Interested candidates should submit full resume with recent photo, expected salary and notice period to the job platform.
Tell employers what skills you have

Outlook
Budgets
Able To Multitask
Microsoft Office
Microsoft Excel
Budget Management
Dynamics
Canva
Event Management
Event Planning
Attention to Detail
Xero
Team Player
Layout

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