Personal Assistant

2 weeks ago


Singapore RACCOON LABS PTE. LTD. Full time
Roles & Responsibilities

Job Title: Personal Assistant & Office Operations Executive

Location: Suntec City
Employment Type: Full-Time
Driver's License Required
Work Visa Sponsorship: Not Available

Salary Range: $3,500 to $4,000

Schedule:

  • Monday to Friday
  • Weekend availability

Education: Local Polytechnic Diploma (Preferred)

About the Role

We're looking for an energetic and motivated Personal Assistant & Office Operations Executive to help keep both professional and personal affairs running smoothly. This is a dynamic role that blends personal assistance with office ops with opportunities to travel, making it perfect for someone who enjoys variety, takes initiative, and has a helpful spirit.

What You'll Be DoingPersonal Assistance to Founder
  • Coordinate car servicing, home maintenance appointments, make purchases and run errands as needed
  • Provide driving support for founder and team
  • Research and coordinate personal appointments such as personal training sessions, styling sessions.
  • Manage travel arrangements, including flights, accommodation, visas, and ground transport
  • Travel with our founder and team internationally to support logistics and operations such as restaurant & activities bookings, catering, delivers & pick ups etc. during events and offsites
  • Support with miscellaneous tasks to help optimize time and productivity
  • Coordinate events, media & speaking engagements
  • Transcribing founder's brain dumps into shareable notes
Office Operations
  • Receive and manage deliveries, couriers, and office inventory (e.g., merchandise storage and IT storage)
  • Ensure the office remains tidy, organized, and well-stocked
  • Liaise with building management and cleaners for maintenance and upkeep
  • Arrange catering, lunch orders, and other office and team needs
  • Conduct research and source competitive quotations for office-related needs.
  • Assist with office moves and general administrative tasks
What We're Looking For
  • At least 1 year of work experience in an administrative, assistant, or operations role
  • Basic usage of spreadsheets and word documents
  • A proactive mindset—you enjoy improving small inefficiencies and finding better ways to do things
  • Adaptability - you don't mind learning and stepping in wherever needed
  • Able to learn on the go - whether it's a new coffee machine or a new software tool, you're quick to pick things up
  • Strong organizational skills with attention to detail
  • A caring and helpful approach - you thrive in making others' lives easier
  • Flexible with working hours - availability beyond our standard office hours (10am - 7pm) may be required based on business needs
  • Good command of English
  • Driving license required
Why Join Us?
  • Learn and grow in both office management and personal assistance
  • Gain exposure to fast-paced developments in a growing company with international presence
  • LGBTQ+ Friendly Workplace

If this sounds like the perfect fit for you, apply now and help us keep things running smoothly

Tell employers what skills you have

Microsoft Excel
Travel Arrangements
Office Management
Administration
Medicare
Adaptability
Transcribing
Attention to Detail
Driving License
Administrative Support
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