Administrator, Faculty

1 month ago

Singapore AT-SUNRICE GLOBALCHEF ACADEMY PTE. LTD. Full time
Roles & Responsibilities

Responsible for overall general administration of the department; to support the Faculty team in all Faculty activities.

Job Responsibilities

  • Collect MCs from the box twice a day, stamp the MCs and saved in in the respective batch, passed the original MCs to Student Services
  • Checking on the Diplomas attendance eg. MCs, and etc, and ensure supporting documents attached to the attendance for easy references twice a week
  • Preparing and printing of Diplomas attendance
  • When the name-list is confirmed, to arrange for Sous chef and Sanitation duties for each Term
  • Prepare the Faculty monthly line-up calendar
  • Prepare Student Line-up materials weekly
  • Update the Maintenance Logbook from the Lab and Kitchen Checklist for Operations to follow up. Create and file the checklist every fortnight
  • Prepare/ fill-up the monthly Staff Lunch schedule from the team's planning
  • Adding the class lesson for TL3 Administration Report – on weekly basis
  • Faculty line up - minutes taking and display line PowerPoint
  • Scan memos into the Y drive and files them as according to the batches
  • Received the completed and signed Attendance for each term, check all attendance are signed and with supporting documents and scan soft copy to Y drive
  • For Zoom attendance / online lessons, to remind and follow up with instructors for their zoom attendance screenshot as evidence for SSG
  • SOTM compilation
  • Ad-hoc Web-site change forms
  • Ad-hoc meeting secretary
  • Ad-hoc Data entry & logistic
  • Logistics for SDB
  • Assist to translate minutes for SDB
  • Energizing the philosophy and culture of the company and to ensure company vision, mission, and objectives are met.
  • Ensuring proposals are report are error free and brand aligned
  • Ensuring that punctuality, tardiness and grooming standards are maintained

Relevant Qualifications and Skills

  • Possess a Diploma in Business Administration or equivalent
  • Minimum of 3 years’ working experience preferably in Education Industry
  • Ability to handle sensitive and confidential information with discretion
  • Excellent command of both spoken and written English
  • Good planning and organisation skills
  • Work independently with minimum supervision
  • Good communication and interpersonal skills
  • Confidence to conduct presentations on management reports
  • Digitally savvy
  • Proficient in Microsoft Office applications

Tell employers what skills you have

Ability to Multitask
Microsoft Office
Written English
Interpersonal Skills
Inventory
Invoicing
Administration
Data Entry
Attention to Detail
Process Management
Communication Skills
Administrative Support
Evidence
Team Player
Travel Planning
Action Planning

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