Personal Assistant cum operation

2 weeks ago

Singapore STAG MATCH LEARNING CENTRE PRIVATE LIMITED Full time
Roles & Responsibilities

Stag Match hosts a wide range of Adult and Children Courses and Certification ( Diploma Qualification , Enrichment Courses and Workshops for both companies and individuals).

Stag Match is looking for an independent and team player PA cum Operation Personal .

Job description

  • Process Director's correspondence, ensuring that incoming correspondence is dealt
  • with by the Director/or on behalf of the Director, or other staff as appropriate.
  • Maintain Director's office systems, including data management and filing.
  • Assist Director in researching and following up with action on matters which fall within
  • the Director's responsibility – chasing responses, triggering follow-up action.
  • Produce documents, briefing papers, reports and presentations for the Director.
  • Organise meetings and ensure that Director is well prepared for those meetings,
  • preparing agendas, pre-meeting briefings and meeting papers.
  • Assist/support Director and Manager in arranging funding partner and other events.
  • Meet and greet visitors at all levels of seniority.
  • Supervise all Trust incoming/outgoing mail.
  • Any other duties as may reasonably be required by the Director.
  • Screen and direct phone calls and distribute correspondence
  • Extensively manage e-mails including checking incoming/outgoing emails and following up as necessary
  • Respond accurately to internal and external information requests
  • Take dictation and minutes
  • Create and reformat effective presentations and documentation
  • Source office supplies
  • Prepare reports and documentation for meetings and appointments
  • Devise and maintain office filing system
  • Assist with other ad-hoc administrative and project requirements as needed
  • Manage Director's electronic diary, assessing priority of appointments and reallocation as necessary.
  • Screen calls, enquiries and requests, and deal with them when appropriate.
  • Able to co-ordinate and communicate with outsourcing IT team
  • Assisting in Manpower coordination and scheduling
  • Assisting in daily operation
  • Assisting in Book-keeping of the business and payroll
  • Assisting Training
  • Improving SOP and Operation
  • Project Management
  • Providing Training to new staffs
  • Interact and coordinate effectively with clients / stakeholder on business and administrative matters
  • Assist with documentation and submission of reports to the management, when required
  • Able to travel from branch to branch if requested

Requirement

  • Computer literacy
  • Resourceful
  • Having good IT knowledge ( eg : web development )
  • Ability and have good project management skills
  • Verbal and written articulacy
  • Professional discretion
  • Efficiency
  • Well-developed time management skills
  • Strong organisational skills
  • Independent and initiative
Tell employers what skills you have

Management Skills
Microsoft PowerPoint
Microsoft Office
Assessing
Outsourcing
Travel Arrangements
Arranging
Data Management
Payroll
Pressure
Bookkeeping
Team Player
Scheduling
Web Development
Computer Literacy

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