Sales Administrator

2 weeks ago

Singapore QUALITY AMENITIES SUPPLY PTE. LTD. Full time
Roles & Responsibilities

Job Summary:

The Sales Administrator supports the sales team by managing administrative tasks, including order processing, client documentation, and maintaining accurate records. Key responsibilities include assisting with demand forecasting, preparing sales reports, coordinating with internal teams (logistics, inventory, China team), and facilitating communication with clients.


The role involves acknowledging customer orders, coordinating with Logistics for timely fulfilment, and supporting sales team activities, including preparing client proposals and quotations. Strong organizational, communication, and analytical skills are required, along with the ability to collaborate across departments to meet business objectives.


Key Responsibilities:

1. Sales Support & Operations

  1. Maintain supplies of sales presentation materials, including PPT slides and brochures.
  2. Support sales efforts during tenders and projects.
  3. Assist in daily sales operations and customer service.
  4. Assist in setting up new accounts and provide necessary documentation for approval.
  5. Scan and file quotations, proposals, and contracts for new accounts while maintaining accurate records.
  6. Update databases, ensuring client contact information is current.
  7. Communicate with Logistics and Accounts regarding dispatch, delivery times, and invoice queries.
  8. Support product registration processes in Singapore.
  9. Perform any other ad-hoc administrative duties as assigned.

2. Sales Performance & Reporting

  1. Track sales team activities and performance.
  2. Prepare monthly sales reports, including market conditions and team performance analytics.
  3. Analyze client activity reports and present insights to the Sales Team.
  4. Maintain and update reports, tools, and techniques to address client needs.

3. Client Management & Documentation

  1. Send acknowledgment emails for sales orders received from clients
  2. Collaborate with the China team on product costing, MOQ, artwork, pricing analysis, and client quotations (RFPs, RFQs, contracts).
  3. Coordinate with the China team on processing samples and gift sets for customers.
  4. Follow up with clients on existing and pending quotations and contracts.
  5. Document and maintain client account records and financial profiles, including credit terms and other relevant details
  6. Ensure compliance with organizational protocols related to clients' financial constraints and payment terms.

4. Product and Order Management

  1. Assist the Sales Team to get demand forecast from Customer and collaborate with Logistics and Inventory Management.
  2. Escalate product feedback to Quality Control for investigation.

5. Cross-Team Coordination

  • Collaborate with the China team on product costing, MOQ, artwork, pricing analysis, and client quotations (RFPs, RFQs, contracts).
  • Coordinate with the China team on processing samples and gift sets for customers.
  • Aid the Sales Team in demand forecasting and collaborate with Logistics and Inventory Management.

Internal Contacts:

  • Teams in China (Shenzhen)
  • Hong Kong HQ Team

External Contacts:

  • Prospective and existing clients

Skills and Experience:

  • Administrative experience in the hotel/hospitality industry, FMCG, or related sectors, with vendor or supplier experience and an understanding of sales operations and client servicing, is a plus. The role requires adaptability in a fast-paced environment and the ability to manage competing tasks and client needs effectively.
  • Understanding of the travel/lifestyle market, particularly hotels and resorts.
  • Ability to support the sales team in prospecting, development and closing new business opportunities.
  • Experience working with the B2B model, including sales, client relationships, and account management

Competencies & Personality Traits:

· Customer-focused and professional with a positive, mature attitude.

· Strategic thinker who is results-driven and thrives in a collaborative team environment.

· Strong time management skills with the ability to meet deadlines and manage multiple tasks.

· Analytical mindset with the ability to interpret market trends and data for actionable insights.

· Self-starter who works independently and takes initiative to achieve goals.

· Excellent communication skills (both verbal and written) for managing stakeholder relationships.

· Highly organized with strong administrative and multitasking abilities.

· Culturally aware with a preference for proficiency in foreign languages, particularly Mandarin and Cantonese.


Tell employers what skills you have

Excellent Communication Skills
Demand Forecasting
Quality Control
FMCG
Cantonese
Inventory Management
Customerfocused
Adaptability
Sales Operations
Pricing Analysis
Customer Service
Brochures

  • Sales and Administrative Coordinator

    1 week ago

    Singapore INTERLIFT SALES PTE LTD Full time

    At INTERLIFT SALES PTE LTD, we are seeking a highly organized and detail-oriented Sales and Administrative Coordinator to join our team. The successful candidate will be responsible for providing administrative support to the sales team, handling sales enquires, preparing sales contracts, and coordinating with suppliers.The ideal candidate will possess...

  • Sales Coordinator

    2 weeks ago

    Singapore INTERLIFT SALES PTE LTD Full time

    Roles & ResponsibilitiesJob Descriptions:1) Sales Enquirya) Daily receive and forward to Sales HOD for him to assign to sales personnel.b) Update enquiry log sheet.c) Allocate quotation number to sales personnel & update in Sales Quotation Sheet.d) Prepare monthly summary of Sales Enquiry Report for Sales HOD and MD.2) Sales Ordera) Prepare Sales Contract.b)...

  • Strategic Sales Director

    2 weeks ago

    Singapore MICROSOFT REGIONAL SALES PTE. LTD. Full time

    OverviewMICROSOFT REGIONAL SALES PTE. LTD. is seeking a highly experienced Strategic Sales Director to lead our sales team in driving business growth and expansion. This role requires a strong understanding of the technology industry, excellent leadership skills, and the ability to develop and execute strategic plans to drive revenue growth.Salary and...

  • Strategic Sales Leader, Regional Growth

    1 week ago

    Singapore MICROSOFT REGIONAL SALES PTE. LTD. Full time

    OverviewMICROSOFT REGIONAL SALES PTE. LTD. seeks an experienced Sales Director to lead our regional sales team and drive growth in the Asia-Pacific region.ResponsibilitiesWe are looking for a seasoned sales professional with a proven track record of success in driving revenue growth, expanding customer relationships, and building high-performing teams. The...

  • Sales Administrator

    1 month ago

    Singapore ZENITH ENGINEERING PTE LTD Full time

    Roles & ResponsibilitiesWe are part of the Terberg Environmental Group that has roots going back to 1869, part of the larger Terberg Group that is still family-owned. Our core values are Customer Focus, Entrepreneurial Spirit, Flexibility, Innovation, Integrity, Quality and Sustainability.Terberg Zenith is seeking a motivated and detail-oriented Sales...

  • Sales Administrator

    6 days ago

    Singapore STRATEGY SOLUTIONS SERVICES Full time

    About the Role:">As a key member of our team, you will be responsible for providing administrative support to our sales department.Responsibilities:Key ResponsibilitiesWe are looking for an experienced Sales Administrator to join our team on a full-time basis. As a Sales Administrator, you will be responsible for performing order processing for our Local...

  • Sales Administrator

    5 days ago

    Singapore This is an IT support group Full time

    Plays a crucial role in the Sales and Marketing department, supporting the sales team and ensuring the smooth operation of sales activities. Duties and Responsibilities: Secretarial duties include setting up meetings, taking minutes of meetings and following up on meeting matters arising. Maintaining customers information, and inputting sales data into our...

  • Business Development Coordinator

    2 weeks ago

    Singapore INTERLIFT SALES PTE LTD Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Sales Administration Assistant to join our team at INTERLIFT SALES PTE LTD. This role is responsible for providing administrative support to the sales department, ensuring seamless day-to-day operations, and contributing to the company's growth.Key ResponsibilitiesCoordinate with sales...

  • Sales administrator

    4 weeks ago

    Singapore Paris Baguette Singapore Full time

    You will serve as a point of contact for customers with queries about products, orders and deliveries and provide support for sales representatives. Responsibilities Maintaining and updating supplier, sales, and customer records. Keeping track of the sales team's communication with customers. Liaising with other departments on administrative matters of...

  • Sales Administrator

    5 days ago

    Singapore Paris Baguette Singapore Full time

    You will serve as a point of contact for customers with queries about products, orders and deliveries and provide support for sales representatives. Responsibilities Maintaining and updating supplier, sales, and customer records. Keeping track of the sales team's communication with customers. Liaising with other departments on administrative matters of...

  • Sales Administrator

    1 week ago

    Singapore NSL OILCHEM WASTE MANAGEMENT PTE. LTD. Full time $3,200 - $4,800

    Plays a crucial role in the Sales and Marketing department, supporting the sales team and ensuring the smooth operation of sales activities.Duties and Responsibilities:Secretarial duties include setting up meetings, taking minutes of meetings and following up on meeting matters arising.Maintaining customers information, and inputting sales data into our...

  • Sales Administrator

    3 weeks ago

    Singapore SAPPHIRE WINDOWS PTE. LTD. Full time

    Responsibilities Maintaining and updating supplier, sales, and customer records. Keeping track of the sales team's communication with customers. Liaising with other departments on administrative matters of mutual importance. Performing data entry tasks for sales figures, metrics, and other relevant information and maintaining an organized and accessible...

  • Sales Administrator

    2 weeks ago

    Singapore SAPPHIRE WINDOWS PTE. LTD. Full time

    Roles & ResponsibilitiesJob DescriptionYou will serve as a point of contact for customers with queries about products, orders and deliveries and provide support for sales representatives.Responsibilities Maintaining and updating supplier, sales, and customer records. Keeping track of the sales team's communication with customers. Liaising with other...

  • Sales Administrator

    2 weeks ago

    Singapore EPS CONSULTANTS PTE LTD Full time

    Roles & ResponsibilitiesWorking Location: Henderson RoadSalary: Up to S$2,900Company Overview: Singapore-based SME specializing in regional trade and logistics. Our team supports the seamless movement of goods across Asia, including heavy machinery, raw materials, and food products, ensuring efficient operations from source to destination.Key...

  • Sales administrator

    3 weeks ago

    Singapore QUALITY AMENITIES SUPPLY PTE. LTD. Full time

    Job Summary: The Sales Administrator supports the sales team by managing administrative tasks, including order processing, client documentation, and maintaining accurate records. Key responsibilities include assisting with demand forecasting, preparing sales reports, coordinating with internal teams (logistics, inventory, China team), and facilitating...

  • Business Development Coordinator

    6 days ago

    Singapore INTERLIFT SALES PTE LTD Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Sales Operations Specialist to join our team at INTERLIFT SALES PTE LTD.The successful candidate will be responsible for coordinating sales activities, managing administrative tasks, and providing excellent customer service.Key Responsibilities:Coordinate sales enquires and forward them to...

  • Sales Administrator

    2 weeks ago

    Singapore APEX PRODUCTIONS PTE. LTD. Full time

    Roles & ResponsibilitiesJob Description: Handling of all sales enquiry through our Company's channels (social media, website, WhatsApp, phone calls etc) Support and assist Sales & Business Team in the preparation and submission of tender/RFQ/ITQ/RFP and presentation materials, which include attending tender briefings from time to time. Sell the Company's...

  • Director, Specialist Sales

    2 weeks ago

    Singapore MICROSOFT REGIONAL SALES PTE. LTD. Full time

    Roles & ResponsibilitiesOverviewProactively brings impactful industry insights into customer engagements and coaches and influences others internally on how to do this. Coaches team through the sales process. Proactively coaches their team to remove consumption blockers in pre-sales. Guides their team to assess customer needs and connect the need to...

  • Sales Administrator

    2 weeks ago

    Singapore AIM RECRUIT CONSULTANCY PTE. LIMITED Full time

    About AIM RECRUIT CONSULTANCY PTE. LIMITEDWe are a dynamic recruitment agency looking for an exceptional individual to join our team as a Sales Administrator.Job Description:We offer a competitive salary of SGD 35,000 - 45,000 per annum.This role is perfect for someone who is detail-oriented and has excellent organizational skills.You will be responsible for...

  • Sales Administrator

    7 months ago

    Singapore ASIA PACIFIC DENTAL HOLDINGS PTE. LTD. Full time

    Roles & Responsibilities Maintain and update product details, inventory, pricing, and promotions on multiple e-commerce platforms. Coordinate with the warehouse, finance, and other support functions to ensure order fulfillment and customer satisfaction. Attend to all incoming inquiries via the company’s e-commerce website, emails, phone, walk-in and...