Assistant Facilities Manager
3 weeks ago
Job Scope:
· Leading a team to manage the day-to-day workplace services activities for the facility
· Be the on-site key point of contact for key stakeholders and/or clients.
· Able to identify and propose changes to improve operational and/or experience.
· Resource Planning of the outsourced facility management team to ensure smooth operations.
· Assist & run tenders for engagement of service providers for Workplace services including and not limited to janitorial services, landscape, pest control, pantry management services, handyman, system security, electrical etc.
· Oversight of facility management as a program including cleaning, pantry management services etc.
· Work with client to formulate a strategy for Workplace services.
· Conduct monthly management meetings and weekly operations meetings with client.
· Advice and lead HSE compliance throughout the office space.
· Space planning and optimization
· Manage ticketing system (SOS), and response within SLAs.
· Review employee satisfaction surveys and report action plans.
· Collaborate with respective departments on daily operations and events.
· Prepare and manage the workplace services budget and ensure that all supplier invoices are paid in a timely manner.
· Support events held in the workplace and space set-up when required
· Any ad-hoc requirements that may be requested by Manager
Skills, Knowledge & Experience
· Minimum diploma in Facilities Management and/ or Hospitality.
· Have experience in facility management or hospitality (management experience in 5 stars hotels is a plus) with 2 – 3 years of leadership experience.
· Excellent communication and interpersonal skills
· Proactive and outgoing personality
· Good vendor management skills
· Team player
· Strong people management
Tell employers what skills you have
Leadership
Vendor Management Skills
Ticketing
Interpersonal Skills
Electrical
Hospitality Management
Investment Management
Compliance
Space Planning
Team Player
Real Estate
Electrical Engineering
People Management
Facilities Management
Hospitality
Surveys
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