Regional Operations Coordinator
2 weeks ago
Key Responsibilities
- The incumbent will be involved in daily administration tasks providing effective and efficient administration services, which will involve contact and exposure to highly confidential materials and information
- Meet and greet visitors, employees, and clients at the office.
- Be the point of contact for building issues and security access.
- Be the focal point on arrangement of client visits both to the office and the yards.
- Plan and execute on-site and off-site meetings and coordinate company, team building, and office events
- Communication support with regional announcements, consolidation of information for intranet updates.
- Main focal point for consolidating all regional sustainability reports following in Country charity events and local commitments.
- Develop professionally crafted power point presentation consolidation and preparation
- Send/receive mail and packages (including coordinating with couriers)
- Order and maintain office supplies, snacks, and drinks
- Vendor and budget management for all office costs (Within region)
- Focal point for managing the onshore regional vacation planner
- Lead with onboarding of new onshore employees concerning navigating with SC for lap top arrangements and phones.
- Low to Med-volume calendaring; coordinating all appointments and meetings, managing conflicts, and working around personal commitments Organize domestic and foreign travel, accommodation, and transportation
- Perform other duties as assigned by regional Management as and when required
Qualifications
- Qualification in Business Administration or related field from an accredited college or university advantageous but not required
Experience
- Preferred experience in an administrative support role and/or experience in a fast-paced organization
- preferred
- PA Experience advantageous
- Ability to work within a team and on own initiative and build relationships with managers
- Incredibly well organized and flexible in approach; you remain calm in a crisis
- Excellent interpersonal skills, you find fulfilment in anticipating need and exceeding it
- Has the drive to research and exhaust all options
- Prioritize and execute multiple activities and assignments
- You’re a collaborator who is only satisfied with 100% accuracy
- Advanced written and verbal communication skills
- Has excellent communication skills, interpersonal skills, ethics, integrity, and cultural awareness
- Emotional intelligence: you interact tactfully, adjusting accordingly
- Ability to manage multiple projects and priorities at once
- Expect, handle and fulfil last-minute changes with confidence
- Can move quickly and make on-the-spot decisions without sacrificing attention to detail
- Proven ability to handle confidential information
- Has strong Excel, Word, PowerPoint, calendaring & document control skill
Email your CV and include current and expected salary to scharman@navaone.com
Tell employers what skills you have
Excellent Communication Skills
Microsoft PowerPoint
Multi Tasking
Announcements
Collaboration
Consolidation
Interpersonal Skills
Administration
Financial Acumen
MS Office Tools
FOCAL
Planner
Attention to Detail
Emotional Intelligence
Administrative Support
Microsoft Power BI
Presentation
Team Player
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