Corporate Secretarial Support and Compliance

2 weeks ago

Singapore ENNOVI PRECISION TECHNOLOGY (SINGAPORE) PTE. LTD. Full time
Roles & Responsibilities

Corporate Secretarial Support and Compliance

Job Description

About Company

ENNOVI, a Mobility Electrification Solutions Partner, is a world leader in designing and manufacturing customized interconnect and high-precision system solutions for electric vehicles. The company is fully dedicated to the mobility market with the agility to act at speed in realizing EV OEMs' needs, from product, process, and manufacturing, on a global level. ENNOVI is accelerating EV market customers' ideas and requirements through end-to-end competencies in battery systems, power and signal interconnect needs. Headquartered in Singapore, ENNOVI has more than 10,000 employees across 15 sites globally, where all its activities are socially responsible, with minimal environmental impact. ENNOVI. Electrify faster. Learn more at www.ennovi.com.

Ennovi is an equal opportunity employer in conformance with all applicable laws and regulations to individuals who are qualified to perform job requirements. The Company administers its personnel policies, programs, and practices in a non-discriminatory manner in all aspects of the employment relationship, including recruitment, hiring, work assignment, promotion, transfer, termination, wage and salary administration, and selection for training.

Why Join Us

At Ennovi, we envision a future of electrification and innovation and strive to create an inspiring workplace where our employees are integral to shaping that future. We offer a dynamic, collaborative and inclusive culture that encourages continuous learning, professional growth, and a sense of purpose. As a part of the Ennovi family, employees experience the excitement of being at the forefront of cutting-edge technologies and contributing to a sustainable future.

Our commitment to the transformation is epitomized by our five pillars: Speed, Innovation, Best Talent, Global Reach, and Sustainability. This entails navigating exponential market changes through agile structures, fostering innovation across all aspects of our business, strategically expanding our global footprint, championing sustainability initiatives and nurturing a winning team.

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Job Description

Ennovi is looking for an experienced, highly motivated, committed and skilled professional with a passion for corporate governance. The successful candidate will handle, manage and oversee Ennovi group companies' corporate secretarial matters. This role reports to the Group General Counsel and is based in Singapore.

Duties and Responsibilities

Corporate Secretarial Support and Compliance:

  • Support all Ennovi Holdings Pte. Ltd. Board requirements including scheduling board meetings, arranging Board members' travel itinerary and bookings, assisting Board Chairman with board related travel claims, preparing board pack for board meeting, arranging meals and refreshments for the Board members.
  • Prepare board / directors' resolution and other corporate secretarial related documents as required to support Ennovi Group companies' needs and requirements, and facilitate execution of corporate documents/resolution.
  • Liaise with local corporate secretarial service providers, outside legal counsel, auditors and bankers on corporate secretarial and compliance related matters, including: AGM, statutory filing (eg ACRA), bank account opening, UBO Register, facilitate XBRL conversion, statutory audit and Annual Return filing for Ennovi Group Singapore companies.
  • Maintain, update and safekeep records of constitutional documents, Statutory Registers, minutes and resolutions.
  • Handle KYC and other corporate secretariat related queries from internal and external stakeholders such as banks, lenders, service providers, outside legal counsel, customers, suppliers etc.
  • Ensure compliance with all relevant legislation / regulations.

General Administrative Support:

  • Act as CorpPass Administrator - grant and terminate user's access etc.
  • Maintain Legal Department's contract repository.
  • File / safekeep documents of importance including IP certificates, Insurance Certificates.
  • Act as contact person for DnB and LEI subscription.
  • Schedule DocuSign for company approved documents/contracts.
  • Assist in ad hoc duties / assignments as and when required.

Job Requirements:

  • Corporate Secretarial qualifications or equivalent.
  • Minimum 6 years PQE or relevant working experience, in-house experience in a multi-national company is preferred.
  • Strong command in English and excellent writing skills; proficiency in multiple languages is a plus.
  • Good attention to details.
  • Organized and able to manage deadlines effectively.
  • Integrity and discretion required for handling confidential information.
  • Strong interpersonal skills.
  • Able to work independently and in a team.
  • Able to work flexible hours (this role requires collaboration with colleagues in different time zones).
  • Strong overall computer skills, and proficiency in Outlook, Word and Excel
  • Able to work five days on-site.
Tell employers what skills you have

Outlook
Microsoft PowerPoint
Microsoft Office
Legal Documents
Microsoft Excel
Archiving
Travel Arrangements
Litigation
Interpersonal Skills
Arranging
Administration
International Law
Dispute Resolution
Compliance
Attention to Detail
Pressure
Administrative Support
Team Player
Microsoft Word
Able To Work Independently

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