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Assistant Manager, Facilities

2 months ago

Singapore Singapore Business Federation Full time
Roles & Responsibilities

The primary role of the Assistant Manager, Facilities is responsible for managing the facilities operations of the whole organisation, which include maintenance and upkeep of office facilities, liaising with building management, vendors/contractors for office improvement works. This role is also required to support Seminar and Training Facilities set up/rental and assist with the tenancy management.

Job Responsibilities:

1. Point of contact for the following:

  • Staff – feedback on office facilities, e.g. faulty lights, ACMV-related issues, etc.
  • Contractors – support and coordinate with service providers including contractors for office improvement/rectification works.
  • Building Management – liaise and coordinate with building management for general building maintenance and monthly servicing of common areas.

2. Maintain a safe and efficient work environment for the organisation through daily routine check of the office premises and rectify issues with relevant vendors promptly.

3. Supervise all cleaners and liaise with cleaning contractor to ensure cleanliness of office premises.

4. Supervise all cleaners and liaise with cleaning contractor to ensure cleanliness of office premises.

5. Handles room bookings for Seminar and Training Facilities in SBF

  • Maintenance and use of the room booking system, including generating of reports.
  • Attend to external enquires regarding room rental, availability and rates.
  • Reserve and manage the room availability.
  • Work with team to generate invoice and track payment.
  • Set up seminar and training rooms fixtures and AV system according to requestors’ needs and provide basic troubleshooting on issues related to audio-visual (AV) equipment.

6. Assist with tenancy management, e.g. office leasing, defects during occupancy and reinstatement.

7. Cover reception and/or office administration function when necessary.

  • Coordinate with Reception and/or Admin colleagues to ensure proper coordination and coverage.
  • Attend to ad-hoc requests.

Tell employers what skills you have

Troubleshooting
Microsoft Excel
Audiovisual
Tenancy Management
Invoicing
Electrical
Office Administration
Good Communication Skills
AV
Real Estate
Facilities Management