Admin & HR Executive

2 weeks ago


Singapore DREAMLINE AESTHETICS PTE. LTD. Full time
Roles & Responsibilities

5.5 WORKING DAYS

MON-FRI 0900HRS-1800HRS

SAT 0900HRS-1300HRS

33 UBI AVE 3, VERTEX BUILDING

SGD$2500 - $3200

ADMIN EXECUTIVE

  • Inventory management (pantry, stationery,products, etc.).
  • Filing and documentation.
  • Organize filing with proper and sufficient records kept up to date.
  • Process weekly payments to the accountant, just follow to-do matrix and update.
  • Collect and file mail letters accordingly and raise disputes if necessary.
  • Reply to emails and rectify feedback/complaints.
  • Compare and apply for different payment merchants for various entities.
  • Act as Personal Assistant to the Managing Director by assisting in minor duties.
  • Create letters, contracts, and terms & conditions documents.
  • Make necessary calls or emails for any billing disputes.
  • Ensure to collect reimbursement/mail letter from ops side on time for end month meet.

HUMAN RESOURCE

  • Oversee Fresha, update OneNote and update OneDrive P File.
  • Submit yearly childcare/maternity leave claims.
  • Apply for company grants or training.
  • Research and apply for courses to upgrade staff skills and ensure proper filing
  • Keep the calendar up to date for birthdays, work permit renewals, and other HR deadlines.
  • Ensure monthly reimbursements are recorded accurately.
  • Assist staff of their leave balance and respond to all staff feedback and requests.
  • Apply for or renew work permits.
  • Ensure CPF/SDL contribution are correct and documented properly in OneDrive.
  • Do monthly CPF submissions and ensure accurate records.
  • Submit IR21 tax clearance for foreign workers when their work permit is canceled.
  • Update and oversee quota availability monthly to ensure sufficient quota via OneNote and WPOL.
  • Manage work permit renewals, applications, and medical requirements.
  • Keep record of foreign worker levy details monthly.
  • Manage appointments, dates, and reminders.
  • Create, manage, and update job postings on Indeed, MCF, JobsDB,JobStreet, Facebook, and Telegram.
  • Arrange interviews, onboarding and exit.

ACCOUNTS

  • Record monthly expenses, billing, and ensure accuracy with bank records.
  • Ensure staff reimbursements are processed correctly and on time.
  • Ensure all staff salaries are paid accurately and on time.
  • Record bank statements, ensuring no double recording and conducting cross-checks toprevent duplicate reimbursements.
  • Ensure quarterly MCST (property maintenance) bills are paid and filed correctly.
Tell employers what skills you have

Press Releases
Lifestyle
Tax
Administration
Payroll
Inventory Management
Property Maintenance
Public Relations
Grants
Vertex
Human Resource
Video Editing
Human Resources
Animation
Facebook
Adobe Photoshop

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