Senior PMO
2 weeks ago
Overall Budget Tracking and Reporting
- Publish Budget report (Budget utilization tracking (month-on-month))
(Project budget accountability with Project Manager)
- Expense tracking, Expense gaps – management, Expense adjustments
- Expense validation (planned vs. actual vs. adjusted)
- Highlighting discrepancies / over-spends
- Risk management (raise, maintain, monitor, and mitigate) for budget
Vendor/Supplier Management
- Support internal contract management (eg: TPRM) & Legal Clearance process (with PM)
- Support for Vendor/Supplier Contracting and e-Memo process
- Support for Vendor/Supplier Invoice management (leaves in timesheet, invoices). (PM to review the timesheet entries / activities) – also, define and optimize the timesheet review process.
Reporting
a) WSR/Fortnight meeting with Management
- Schedule meeting (and manage logistics) as per project governance plan
- Schedule pre-consultations with stakeholders prior to meeting (as required)
- Status report draft and publication [co-ordinate with respective PM/DM]
- Draft, review and publish minutes of meeting post all status report meetings
- Consolidate, assign, and track action item (until closure) with respective PIC
b) SteerCo meeting [RSG Management and Project SteerCo]
- Schedule meeting (and manage logistics)
- Schedule pre-consultations with stakeholders prior to meeting (as required)
- SteerCo deck draft and publication [co-ordinate with respective PM]
- Draft, review and publish minutes of meeting post all SteerCo meetings
- Consolidate, assign, and track action item (until closure) with respective PIC
Project Management support and co-ordination
a) Support to PMs
- Maintain and track RAIDS register and report [co-ordinate with PMs]
- Support for maintenance of stakeholder matrix for the project
- Support for maintenance of communication plan
- Support for new project initiation activities (project set-up, pre-consultation)
- Support program manager for financial planning
- Support on the Kessai process – draft and submit application
- Support PMs on Kessai drawdown process, review, and approval
(Kessai Planning and approval managed by Prog. Mgr.)
- Action tracking for the project and program activities (TO-DO tracker)
b) Resource demand management and supply
- Manage demand for APH program/project, forecasting and fulfilment
- Create and maintenance of resource loading sheet (RLS)
- Manage the resource requisition process (i.e. source, set-up interviews)
- Management of resource leave management for project resources
- Support on vendor resource onboarding process (laptop issuance, ID card, access & logistics)
Tell employers what skills you have
Forecasting
Project Resources
Financial Planning
Contract Management
MS Project
Architectural Project Management
PMO
Vendor Management
Project Management
Planning and Implementation
PMP
Accountability
Change Control
Requisition
Tendering
Manage Change
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