Crewing Assistant

2 months ago

Singapore PEARL MARINE LOGISTICS PTE. LTD. Full time
Roles & Responsibilities

POSITION SUMMARY:
We are looking for a highly organized and detail-oriented Crewing Assistant to join our dynamic ship management team. In this vital role, you will ensure the smooth operation of our vessels by providing comprehensive administrative and logistical support to our crew members.



KEY RESPONSIBILITIES:

Crew Changes and Shore Visits:

  • Oversee crew sign-on and sign-off procedures in compliance with the latest Maritime and Port Authority of Singapore (MPA) regulations.
  • Prepare and submit necessary documentation for crew returning from home leave.
  • Coordinate with relevant authorities, agents, and internal teams to facilitate seamless crew changes.

Crew Onboarding and Documentation:

  • Work with new crew members to arrange their travel, accommodation, medical check-ups, and MOM Work Permit registrations.
  • Verify and consolidate personal details, documentation, and certifications, ensuring online authentication where required.
  • Distribute Personal Protective Equipment (PPE) to new and existing crew members, maintaining accurate inventory records.
  • Apply for Flag State documents for crew members.

Recruitment and Interview Coordination:

  • Assist in the recruitment process by organizing interviews for ratings candidates.
  • Collaborate with Marine and Technical Managers to schedule interviews for officers and engineers, ensuring a smooth candidate experience.

Administrative Support:

  • Perform essential administrative tasks, including filing, scanning, generating correspondence, and maintaining up-to-date crew records.
  • Remind Technical/Marine Superintendents to deliver crew mail to vessels.
  • Monitor crew members' completion of their 6-month probationary period and report findings to the supervisor.
  • Update the Immigration and Checkpoints Authority (ICA) with crew details, including new passport numbers and FIN expiry dates.

Crew Welfare and Travel:

  • Arrange transportation (sea and land) for crew members as needed.
  • Assist in monitoring crew personal documentation to ensure compliance with Flag State regulations, the Maritime Labour Convention (MLC), and MPA requirements.
  • Promptly report any crew issues or concerns to the supervisor.
  • Facilitate travel arrangements for crew mobilization and demobilization, including booking air, ferry, and land tickets, visa applications, and hotel accommodations.

Additional Duties:

  • Undertake ad-hoc tasks, projects, and activities as assigned by the supervisor.
  • Conduct ship visits to observe crew work environments, performance, and welfare, and gather feedback on any crew-related issues.


QUALIFICATIONS:

  • Diploma in Logistics, Supply Chain Management, Maritime Studies, or a related field.
  • Strong understanding of crew management processes and relevant regulations (MPA, Flag State, MLC).
  • Minimum of 2 years of experience in shipping operations or a similar role; fresh graduates are encouraged to apply.
  • Proficient in Microsoft Office Suite and crew management systems.
  • Strong communication and interpersonal skills.
  • Meticulous attention to detail and accuracy.

Tell employers what skills you have

Troubleshooting
Microsoft Office
Travel Arrangements
Interpersonal Skills
Arranging
Electrical
Bahasa Indonesia
Attention to Detail
Transportation
Supply Chain Management
Administrative Support
Authentication
Assembly
Catering
Shipping
Electronics

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